Asst. Manager – Provident Fund & Retirement Benefits

Key Responsibilities 1. Provident Fund Trust Management · Manage the end-to-end administration of the Company’s Exempted Provident Fund (PF) Trust. · Oversee PF contributions, withdrawals, advances, transfers, settlements, and interest crediting. · Maintain accurate member records, reconciliations, balances, and statutory documentation. · Ensure compliance with the EPF & MP Act, 1952, related schemes, and applicable regulations. · Liaise with EPFO and statutory authorities on inspections, approvals, exemptions, and regulatory matters. · Track regulatory changes and implement necessary process, system, and documentation updates. 2. Pension & Retirement Benefits Administration · Administer matters relating to the Employees’ Pension Scheme (EPS), including member support, documentation, and compliance. · Provide guidance to employees and retirees on PF, pension, and retirement benefits. · Coordinate retirement settlements with HR, Payroll, Finance, and other stakeholders. · Ensure timely and accurate benefit calculations, documentation, and employee communication. · Promote awareness and understanding of PF, EPS, and retirement benefit processes. 3. Governance, Trusteeship & Compliance · Support the effective functioning of the PF Trust Board/Trustees. · Prepare meeting agendas, papers, minutes, compliance updates, action reports, and presentations. · Ensure adherence to trust rules, statutory requirements, investment guidelines, and governance standards. · Coordinate with trustees, auditors, investment managers, actuaries, legal advisors, and regulatory authorities. · Maintain statutory records, filings, returns, and trust-related documentation. · Drive closure of audit observations and implementation of process improvements. 4. Fund Accounting, Audit & Financial Reporting · Oversee PF Trust accounting, financial reporting, and regulatory disclosures. · Ensure timely reconciliation of contributions, member balances, investments, bank accounts, and ledgers. · Coordinate preparation of annual accounts, financial statements, and audit schedules. · Liaise with auditors, tax advisors, and external consultants. · Review interest calculations, settlement accounting, and investment income allocation. · Support investment monitoring in line with regulatory guidelines and trustee-approved policies. 5. Payroll, HR & Employee Services · Partner with HR and Payroll to ensure accurate PF deductions, employer contributions, and compliance reporting. · Address employee queries on PF, EPS, transfers, withdrawals, nominations, UAN, KYC, and retirement settlements. · Deliver a high-quality employee experience through responsive and accurate support. · Act as the organization's subject matter expert on PF and retirement benefits. 6. Process Excellence & Digital Transformation · Drive initiatives to enhance operational efficiency, accuracy, compliance, and employee experience. · Lead automation, digitization, and simplification of PF and pension administration processes. · Strengthen internal controls, documentation standards, and maker-checker mechanisms. · Support implementation and optimization of payroll, PF accounting, employee self-service, and reporting systems. Requirements Qualification · Qualified CMA / CA Inter professional qualification. · Minimum 5-6 years of experience in an organisation of repute · Additional certification or experience in Provident Fund, Retirement Benefits, Labour Laws, or Employee Benefits administration will be an advantage. Location: Head Office, Kolkata