Business Process Analyst - Correspondence Mgmt, Records Mgmt, FOIA (ASW, EI&E) - Clearance Required
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What you'll do
- Manage CATMS for the ASW, Energy, Installations, and Environment (EI&E) office.
- Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.
- Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
- Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.
- Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature.
- Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.
- Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
- Brief senior government officials on status of organizational CATMS packages.
- Serve as FOIA analyst lead, conduct initial reviews of FOIA requests to determine organizational equity and assign requests to the appropriate sub-component office for response.
- Serve as the EI&E Records Manager, review active and historical records, working files, and organizational information to determine appropriate retention and disposition requirements.
- Utilize the official NARA-based records depository system to create and maintain file plans for front office records, ensuring records are appropriately categorized and managed throughout their lifecycle.
- Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
What they're looking for
- Secret clearance required.
- 5+ years of experience supporting senior DoD leadership.
- Excellent written, oral, and interpersonal communication skills.
- A high level of experience managing, coordinating, editing, and formatting CATMS packages.
- Prior experience providing administrative support to senior DoD leadership.
- Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
- Flexibility and ability to prioritize tasks according to senior staff requirements.
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
- A true team player who maintains a positive attitude in a dynamic environment.
- High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
- Ability to create and foster a cooperative work environment.
- Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.
Nice to have
- Bachelor’s degree preferred.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Overview
LMI seeks a Business Process Analyst (CATMS Correspondence Manager/Editor, Records Manager, FOIA specialist) to support our federal customer in Arlington, Virginia.
LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed.
Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors—helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value.
Responsibilities
- Manage CATMS for the ASW, Energy, Installations, and Environment (EI&E) office. Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.
- Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
- Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.
- Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature.
- Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.
- Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
- Brief senior government officials on status of organizational CATMS packages.
- Serve as FOIA analyst lead, conduct initial reviews of FOIA requests to determine organizational equity and assign requests to the appropriate sub-component office for response.
- Serve as the EI&E Records Manager, review active and historical records, working files, and organizational information to determine appropriate retention and disposition requirements.
- Utilize the official NARA-based records depository system to create and maintain file plans for front office records, ensuring records are appropriately categorized and managed throughout their lifecycle.
- Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
- Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
- Manage multiple assignments from multiple people in busy work environment.
Qualifications
- Secret clearance required.
- 5+ years of experience supporting senior DoD leadership.
- Bachelor’s degree preferred.
- Excellent written, oral, and interpersonal communication skills.
- A high level of experience managing, coordinating, editing, and formatting CATMS packages.
- Prior experience providing administrative support to senior DoD leadership.
- Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
- Flexibility and ability to prioritize tasks according to senior staff requirements.
- Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
- A true team player who maintains a positive attitude in a dynamic environment.
- High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
- Ability to create and foster a cooperative work environment.
- Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.
Target Salary Range: $100,000-$110,000
Disclaimer: The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.
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Job Locations
US-VA-ArlingtonCompany
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