Buying & Merchandising Admin Assistant – Sneaker & Streetwear

Working as part of the Buying and Merchandising team, this role is instrumental in driving the flow of stock through the business; from Purchase Order management, through to timely deliveries and coordination of key launches across Store and E-Shop. The right candidate will be exceptionally organised and capable of managing communication with the many varied suppliers of Dover Street Market International. 

 

Key responsibilities include but are not limited to:  

 

• Proactive upload and management of Purchase Orders – from JOOR through to DSM Retail System (RetailPro) 

• Reviewing deliveries weekly ensuring all stock arrives within set timelines and within DSM compliancy guidelines 

• Liaising closely with Warehouse to ensure stock is processed quickly and any discrepancies are addressed without delay 

• Supporting Stock Control team in the processing of stock 

• Attend and contribute in weekly meetings – communicating feedback from reports, key deliveries / launches and brand initiatives  

• Deputising for Assistant Buyer in absence – including presenting information in meetings 

• Support Buying functions throughout market 

• Managing Sage invoice workflow ensuring all are checked thoroughly and any discrepancies addressed 

• First point of contact for warehouse and store queries 

• Monthly Concession Invoice reporting 

• Reconciling daily non-inventory-number sales 

 

The Ideal Candidate:  

 

• Passion for sneaker and streetwear brands displaying extensive knowledge of the industry and it's history 
• Must be able to use Excel to a high standard (eg. Pivots, VLookups, formulas, formatting) 
• Able to navigate multiple deadlines in fast paced environment
  

• Relevant Bachelor’s degree or equivalent experience 

• Good commercial knowledge and extremely product focussed 

• Experience of JOOR and FarFetch STORM platform is helpful 

• Strong collaboration and communication skills to partner with cross-functional team 

• Previous experience gained within a luxury fashion business is highly desirable but not essential 
• Numerical – comfortable with simple calculations (eg. Margin, variances, percentages etc) 

• Confident with delivering information effectively to large groups 
• Proven ability to interpret and react accordingly to sales reports 
  

What We Offer:

• 20 days holiday plus Bank Holidays, increasing with each year of service up to 5 additional days.
• Generous clothing allowance.
• Up to 60% employee discount.
• 50% discount on all Rose Bakery food and drink.
• Access to Retail Trust, our Employee Assistance Programme.
• 24/7 access to our VirtualGP service.
• Cyclescheme and Eyecare Vouchers.

Equal Opportunity:

We celebrate the diversity of our workforce, which makes us unique, creative, and connected. As an equal opportunity employer, we ensure fair treatment for all candidates and employees. We welcome people from all walks of life and strive to make everyone feel they belong. We regularly review our recruitment and onboarding processes to be as inclusive as possible. We respect everyone’s stories and celebrate our differences.