Clinical Coordinator - Remote US Healthcare
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What you'll do
- Coordinate clinical operations and schedules by arranging nursing visits for host home and group home settings, maintaining provider calendars, and tracking monthly, quarterly, and annual visits, assessments, and injections.
- Manage communications and coordination through email and phone, responding to requests and routing information to the appropriate providers, nurses, or internal teams.
- Organize and maintain clinical documentation by filing nursing records, reviewing doctor’s notes and RN service documentation for completeness, and keeping records accurate and up to date.
- Support assessments and clinical workflows by pre-filling patient demographics, coordinating medication refill requests, and ensuring required documents are reviewed and updated according to established processes.
- Support billing and invoicing by reviewing RN service documentation and preparing completed nursing service data and invoices for processing.
- Maintain accurate healthcare records and systems by entering and updating information in secure healthcare and state-managed platforms while protecting confidential patient information and following HIPAA requirements.
- Support compliance and quality processes through documentation reviews, audits, reporting, version control, and adherence to state program guidelines and internal policies.
- Help improve daily operations by identifying gaps, keeping tasks on track, and finding ways to make clinical coordination, documentation, and administrative workflows more efficient.
- Provide general administrative support as needed to help providers and internal teams stay organized and productive.
What they're looking for
- Experience in healthcare administration, clinical coordination, nursing support, medical office administration, or a similar role.
- Experience coordinating nursing visits, appointments, provider schedules, or healthcare services, with strong follow-through and organization.
- Comfortable handling clinical documentation, patient records, assessments, and confidential healthcare information while following HIPAA and U.S. healthcare standards.
- Strong attention to detail with the ability to maintain accurate records, review documentation, and manage multiple priorities.
- Excellent written and verbal communication skills, with confidence handling email, phone, and day-to-day coordination.
- Self-motivated, dependable, and comfortable working independently in a remote environment while collaborating with providers, nurses, and internal teams.
Nice to have
- Familiarity with healthcare systems, electronic records, state-managed platforms, and medical billing or invoicing is a plus.
- Experience with RingCentral or similar communication platforms is a plus.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Make a Difference Behind the Scenes of Patient Care
Great patient care depends on more than what happens in the exam room. It also takes someone organized, dependable, and detail-oriented to keep schedules, clinical documentation, nursing services, and provider workflows moving smoothly.
As a Remote Clinical Coordinator at Core-VA Solutions, you’ll play an important part in supporting U.S. healthcare teams behind the scenes. You’ll coordinate nursing visits, maintain accurate clinical records, support providers and nurses, and help ensure important tasks and documentation stay on track.
If you enjoy bringing structure to busy healthcare environments, keeping details organized, and making sure nothing falls through the cracks, we’d love to have you on our team.
What You’ll Be Doing
- Coordinate clinical operations and schedules by arranging nursing visits for host home and group home settings, maintaining provider calendars, and tracking monthly, quarterly, and annual visits, assessments, and injections.
- Manage communications and coordination through email and phone, responding to requests and routing information to the appropriate providers, nurses, or internal teams.
- Organize and maintain clinical documentation by filing nursing records, reviewing doctor’s notes and RN service documentation for completeness, and keeping records accurate and up to date.
- Support assessments and clinical workflows by pre-filling patient demographics, coordinating medication refill requests, and ensuring required documents are reviewed and updated according to established processes.
- Support billing and invoicing by reviewing RN service documentation and preparing completed nursing service data and invoices for processing.
- Maintain accurate healthcare records and systems by entering and updating information in secure healthcare and state-managed platforms while protecting confidential patient information and following HIPAA requirements.
- Support compliance and quality processes through documentation reviews, audits, reporting, version control, and adherence to state program guidelines and internal policies.
- Help improve daily operations by identifying gaps, keeping tasks on track, and finding ways to make clinical coordination, documentation, and administrative workflows more efficient.
- Provide general administrative support as needed to help providers and internal teams stay organized and productive.
Requirements
What We’re Looking For
- Experience in healthcare administration, clinical coordination, nursing support, medical office administration, or a similar role.
- Experience coordinating nursing visits, appointments, provider schedules, or healthcare services, with strong follow-through and organization.
- Comfortable handling clinical documentation, patient records, assessments, and confidential healthcare information while following HIPAA and U.S. healthcare standards.
- Familiarity with healthcare systems, electronic records, state-managed platforms, and medical billing or invoicing is a plus.
- Strong attention to detail with the ability to maintain accurate records, review documentation, and manage multiple priorities.
- Excellent written and verbal communication skills, with confidence handling email, phone, and day-to-day coordination.
- Self-motivated, dependable, and comfortable working independently in a remote environment while collaborating with providers, nurses, and internal teams.
- Experience with RingCentral or similar communication platforms is a plus.
Benefits
What We Offer
We believe great people do their best work when they feel supported, trusted, and valued.
Here’s what you can expect:
- $7 per hour
- 100% remote / work-from-home setup
- Paid Time Off (PTO)
- 6 U.S. public holidays observed
- Structured training and support to help you build confidence and work independently
- Respectful and collaborative work environment built on trust, autonomy, and open communication
- Long-term career opportunity with a stable and continuously growing organization
Ready to Make an Impact?
If you’re an organized healthcare professional who enjoys keeping people, schedules, and documentation on track, we’d love to hear from you.
Join Core-VA Solutions and help make healthcare operations simpler, more organized, and more efficient — one task at a time.
Apply today and become part of a team that supports the people behind better patient care.
Company
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