Construction Administrator
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What you'll do
- Manage incoming and outgoing communications, draft emails, letters and reports and liaise with internal teams and external contractors.
- Travel to site to collect handover documentation for partner funded plots
- Attend partner meetings / project review meetings, minute taking and distribution of the minutes
- Gather handover documentation for handover packs for partner units
- Log and track customer build complaints, using the Keys system, and draft responses as required by set deadlines.
- Organise and maintain the Construction Director’s calendar, schedule meetings, site visits and appointments, ensuring optimal time management.
- Update build programmes and progress in Coins and run reports as required to support the Construction Management Team.
- Provide support to all site-based personnel to ensure the smooth running of developments.
- Order PPE, workwear, and stationery etc. items as needed.
- Arrange meetings, prepare agendas, take minutes / maintain action logs and collate updates as required.
- Collate monthly Safety, Health, and Environmental (SHE) figures.
- Assist in the production of site setup and site handover packs.
What they're looking for
- Experience of working in an office environment
- Good knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
- Excellent numeric and literacy skills
- Able to work with a high degree of accuracy
- Excellent organisational skills
- Ability to communicate with colleagues of varying seniority
- Be able to work well as part of a team and able to use own initiative when required
- Professional, with a positive outlook
- Able to prioritise workload to meet deadlines
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Role Overview
In a Nutshell…
We have an exciting opportunity for a Construction Administrator to join our team within Vistry South Central Midlands, at our office in Solihull, with frequent travel across our sites as required. As our Construction Administrator, you will provide administrative support for construction projects, including document preparation, meeting coordination, supply management, and training organisation. It also involves maintaining records, tracking safety data, and assisting with compliance and regulatory requirements.
We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.
Let’s cut to the chase, what’s in it for you…
- Competitive basic salary and annual bonus
- Salary sacrifice car scheme available to all employees
- Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
- 2 Volunteering days per annum
- Private medical insurance, with employee paid cover
- Enhanced maternity, paternity and adoption leave
- Competitive pension scheme through salary sacrifice
- Life assurance at 4 x your annual salary
- Share save and share incentive schemes
- Employee rewards portal with many more benefits…
In return, what we would like from you…
- Behave in line with our company values – Integrity, Caring and Quality
- Experience of working in an office environment
- Good knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
- Excellent numeric and literacy skills
- Able to work with a high degree of accuracy
- Excellent organisational skills
- Ability to communicate with colleagues of varying seniority
- Be able to work well as part of a team and able to use own initiative when required
- Professional, with a positive outlook
- Able to prioritise workload to meet deadlines
More about the Construction Administrator role…
- Manage incoming and outgoing communications, draft emails, letters and reports and liaise with internal teams and external contractors.
- Travel to site to collect handover documentation for partner funded plots
- Attend partner meetings / project review meetings, minute taking and distribution of the minutes
- Gather handover documentation for handover packs for partner units
- Log and track customer build complaints, using the Keys system, and draft responses as required by set deadlines.
- Organise and maintain the Construction Director’s calendar, schedule meetings, site visits and appointments, ensuring optimal time management.
- Update build programmes and progress in Coins and run reports as required to support the Construction Management Team.
- Provide support to all site-based personnel to ensure the smooth running of developments.
- Order PPE, workwear, and stationery etc. items as needed.
- Arrange meetings, prepare agendas, take minutes / maintain action logs and collate updates as required.
- Collate monthly Safety, Health, and Environmental (SHE) figures.
- Assist in the production of site setup and site handover packs.
- Collate and log build cases and communications from sites into Vistry’s CRM system, Keys.
- Support the construction Director with the distribution of construction-related documents and reports to site teams and relevant stakeholders and members of the supply chain. E.g. NHQC reports/Board Reports.
- Maintain an accurate and efficient electronic filing and archiving system.
- Maintain the construction department’s training matrix.
- Book and organise training for the construction team in line with legal and company requirements.
- Be familiar with the Company’s Safety, Health, and Environmental policies.
- Support the technical team with NHBC, Premier Guarantee & LABC registrations.
Finally, let’s tell you a bit more about us…
We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.
Join us in making Vistry.
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