Data Entry Volunteer/Intern

Company Description

Job Description

Job Scope:
The Apareció Foundation is a growing organization with a great need for a Data Entry. The Data Entry position will be responsible for creating and maintaining a library database housing all reference material available to The Apareció Foundation volunteers, interns, and all employees.  The Database Coordinator will scan and import data files.  The Database Coordinator will work with the Research and Development Director on this project. 

Description of Duties / Responsibilities:
Job Tasks:
●    Prepare, compile, and sort documents for data entry.
●    Enter data from source documents into prescribed computer database, files, and forms.
●    Test all programs and/or databases correcting errors and making necessary modifications.
●    Modify existing databases and database management systems and make relevant changes for positive impact.
●    Check completed documents for accuracy
●    Scan documents into document management systems
●    Comply with data integrity and security policies
●    Work with other departments to determine relevant material.
●    Pay strict attention to detail. 

Qualifications

Job Qualifications / Requirements:
●    Knowledge is defined as the acquisition of information stored in memory through experience and learning.
●    Skills represent the practical aspect of knowledge. The implementation of knowledge in daily tasks that can be acquired or developed through training is termed as skill. 
●    Lastly, ability is characterized as the stable and abstract behavioral and cognitive capacity.
Education and/or Experience
●    Bachelor’s degree required; Business degree preferred; or 2 years’ experience working extensively with computer programs
●    Excellent written and oral communication skills
●    Experience working with PDFs and MS Office
Knowledge Requirements
●    Computers and Electronics — Knowledge of computer software
●    English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
●    Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Skill Requirements
●    Critical Thinking- Skill to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
●    Communication skills (Written and Oral) – Skill to speak, write, and listen effectively.
●    Time Management Skills- Skill to manage working time effectively to achieve quality results for the foundation and the overall organization goals, and manage personal time to fulfill requirements.   
●    Judgment and Decision Skills- Skill to evaluate and consider the relative costs and benefits of potential actions to choose the most appropriate one as well as impact judgments will have on organization’s profits.
●    Interpersonal Skills- Skill to develop mutually trusting relationships with others who are different from themselves; listen and respect alternative perspectives and view points and demonstrate professional behavior and relationships that are collaborative and team oriented.
●    Active Listening Skills- Skill to give full attention to what people are saying, taking time to understand points being made, asking questions as appropriate, and not interrupting at inappropriate times.
●    Analytical Skills- Skill to visualize, articulate, and solve complex problems and concepts as well as make sensible decisions based on available information.
●    Technology skills- Skill to use understanding of computer and software for the completion of job requirements.
●    Planning/Organizing Skills- Skill to design, plan, organize and implement projects and tasks within allotted timeframe.

Additional Information

All your information will be kept confidential according to EEO guidelines.