Development Coordinator, Special Events
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What you'll do
- Support the planning and successful execution of events, including on-site staffing.
- Gather and record RSVPs, data, and action items in a donor database, ensuring thorough documentation of guest/participant activity and results
- Coordinate with internal teams to support event logistics and communications.
- Coordinate logistics, prepare agendas and other materials, take notes and organize follow-up actions for meetings, events, appointments and presentations, troubleshooting issues as needed
- Write and/or edit documents, and interpret information necessary to draft responses as needed
- Attend to constituent phone and email inquiries, as needed
- Submit employee expenses and vendor invoices
- Assist with daily administrative activities
What they're looking for
- High school diploma or equivalent required
- 1-2 years of experience in a customer service or relationship-building role
- Strong verbal and written communication skills
- Organizational, time management, problem solving and project management skills
- Command of Word, PowerPoint, Excel and Outlook, or the ability to learn them quickly
- Competency using videoconferencing platforms (Zoom and Teams preferred)
- Proficiency with data entry or data management in a database (Blackbaud CRM or Raiser’s Edge preferred)
- Attention to detail, creativity and strong work ethic
- Desire and motivation to learn about the organization and fundraising
- Awareness of personal work styles in self and others
- Adaptability and flexibility in times of shifting priorities
- Ability to work collaboratively with diverse audiences
Nice to have
- Bachelor’s degree preferred but not required
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
The Mass General Brigham Development Office represents a team of 450+ vibrant, collaborative, and skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders, and expand and improve our world-class facilities. Join us in our mission to transform the future of medicine. The Mass General Brigham Development Office offers excellent benefits, competitive salaries, and a hybrid flexible work schedule.To Apply:
Applications must include a current resume and a cover letter detailing applicable experience and accomplishments.
The Coordinator serves as a vital member of our Events team—a collaborative, mission-driven, donor- and sponsor-focused group of professionals who are committed to delivering best-in-class events through a spirit of teamwork and support. The Coordinator contributes, in part, to the successful execution of 100+ annual events that unite and celebrate our vibrant donor community and raise $20M+ annually to support the mission of the Mass General Brigham Development Office.
With appropriate guidance, the Coordinator handles several important administrative event team functions, including calendar management, preparations and follow-up for meetings and events, business expenses and travel arrangements, among others. The Coordinator handles data entry, including event RSVPs and registration information for a range of event activity. The Coordinator also assists in the planning and successful execution of events, including providing on-site support.
Essential Functions (Key Roles & Responsibilities)
•Support the planning and successful execution of events, including on-site staffing.
•Gather and record RSVPs, data, and action items in a donor database, ensuring thorough documentation of guest/participant activity and results
•Coordinate with internal teams to support event logistics and communications.
•Coordinate logistics, prepare agendas and other materials, take notes and organize follow-up actions for meetings, events, appointments and presentations, troubleshooting issues as needed
•Write and/or edit documents, and interpret information necessary to draft responses as needed
•Attend to constituent phone and email inquiries, as needed
•Submit employee expenses and vendor invoices
•Assist with daily administrative activities
Qualifications
High school diploma or equivalent required and 1-2 years of experience in a customer service or relationship-building role. Bachelor’s degree preferred but not required. In addition, the ideal candidate will possess the following skills, abilities and competencies:
- Strong verbal and written communication skills
- Organizational, time management, problem solving and project management skills
- Command of Word, PowerPoint, Excel and Outlook, or the ability to learn them quickly
- Competency using videoconferencing platforms (Zoom and Teams preferred)
- Proficiency with data entry or data management in a database (Blackbaud CRM or Raiser’s Edge preferred)
- Attention to detail, creativity and strong work ethic
- Desire and motivation to learn about the organization and fundraising
- Awareness of personal work styles in self and others
- Adaptability and flexibility in times of shifting priorities
- Ability to work collaboratively with diverse audiences
- Mission driven
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$19.81 - $28.30/Hourly
Grade
3
EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Company
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