Director of Payroll Operations (US Experience)
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What you'll do
- Supervise and mentor the junior payroll staff, ensuring their professional growth and the accuracy of their output.
- Manage the end-to-end payroll lifecycle for 15+ states, acting as the final point of escalation for complex tax and system issues.
- Mastermind the withholding, filing, and reconciliation for 15+ states, including SUTA/FUTA, FICA, and local tax nexus.
- Serve as the Subject Matter Expert (SME) for ADP Workforce Now, ensuring seamless system integration and data integrity.
- Lead the registration of new state tax IDs and manage SUTA/FUTA/FICA compliance across a growing US footprint.
- Lead the response for all federal and state tax notices, garnishments, and year-end (W-2/W-3) reconciliations.
- Provide the C-suite with accurate and timely reports concerning audits, 401k, and trend reporting.
- Shift the payroll function from manual "zagging" to automated, scalable excellence.
- Approach each day and task with a “ZAG” mindset.
- Other duties and projects as needed.
What they're looking for
- US Payroll Expert: Extensive experience managing US payroll (multi-state experience is non-negotiable).
- System Power User: High proficiency in payroll systems, such as ADP WorkforceNow, Kronos/Ukg, and Advanced Excel (Pivot Tables, V-Lookups, Macros).
- Education: Bachelor’s degree in Accounting or Finance (CPA or CPP certification is a massive plus).
- Communication: Flawless English communication skills, capable of explaining complex tax issues to US-based staff.
- Adaptability: Comfortable working 10:00 PM – 7:00 AM PHST to align with US Eastern/Central time zones.
Nice to have
- CPA certification
- CPP certification
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
TITLE:
Director of US Payroll Operations
REPORTS TO:
VP of Human Resources
LOCATION:
Remote in PH
EMPLOYMENT TYPE:
Full-Time
Career Team is looking for a Director of US Payroll and Compliance to join its team! This is a critical role responsible for the accurate, timely, and compliant processing of payroll for all employees. You will not only be our technical subject matter expert for 15+ US state tax jurisdictions but also a people leader managing a dedicated team payroll team.
As a remote leader, you will be the bridge between our US operations and our global mission.
Career Team also offers a competitive total rewards package including:
- 100% Remote: work from the comfort of your home, anywhere in the Philippines;
- Night Shift Premium: Competitive Night Shift Differential for graveyard hours. Expected works hours are 10:00pm to 7:00am PHST
- Health First: Premium HMO coverage with options to add dependents;
- Stability: Employment with a US-based organization that offers amazing options for advancement;
- Generous Leave: paid holidays and 15 paid time off, offered on an accrual basis.
Your Impact on Career TEAM’s Success:
Team Leadership: Supervise and mentor the junior payroll staff, ensuring their professional growth and the accuracy of their output.
Workflow Oversight: Manage the end-to-end payroll lifecycle for 15+ states, acting as the final point of escalation for complex tax and system issues.
Multi-State Tax Leadership: Mastermind the withholding, filing, and reconciliation for 15+ states, including SUTA/FUTA, FICA, and local tax nexus.
System Optimization: Serve as the Subject Matter Expert (SME) for ADP Workforce Now, ensuring seamless system integration and data integrity.
Tax Compliance: Lead the registration of new state tax IDs and manage SUTA/FUTA/FICA compliance across a growing US footprint.
Compliance & Audit: Lead the response for all federal and state tax notices, garnishments, and year-end (W-2/W-3) reconciliations.
Strategic Reporting: Provide the C-suite with accurate and timely reports concerning audits, 401k, and trend reporting.
Process Engineering: Shift the payroll function from manual "zagging" to automated, scalable excellence.
Other Duties:
- Approach each day and task with a “ZAG” mindset.
- Other duties and projects as needed.
The Ideal Qualifications for this Position Include:
- US Payroll Expert: Extensive experience managing US payroll (multi-state experience is non-negotiable).
- System Power User: High proficiency in payroll systems, such as ADP WorkforceNow, Kronos/Ukg, and Advanced Excel (Pivot Tables, V-Lookups, Macros).
- Education: Bachelor’s degree in Accounting or Finance (CPA or CPP certification is a massive plus).
- Communication: Flawless English communication skills, capable of explaining complex tax issues to US-based staff.
- Adaptability: Comfortable working 10:00 PM – 7:00 AM PHST to align with US Eastern/Central time zones.
Salary: $85,000 - $110,000 PHP/month based on experience
About Career Team:
Founded in 1996, Career Team is socially conscious organization that seeks to close the nation’s opportunity divide through government-funded workforce development programs designed to help individuals get the skills, knowledge, and resources needed to obtain quality employment. In addition to administering these programs, Career Team develops and leverages cutting-edge software tools to ignite transformative change within the workforce development industry. Career Team is revolutionizing the operational landscape for workforce development professionals through its Career Edge platform, which includes state-of-the-art job training tools and advanced case management systems. For more information see www.careeredge.com and www.careerteam.com.
Career Team’s outstanding record has resulted in numerous honors, including:
- Named by Inc. Magazine as one of America's 500 fastest growing privately held companies
- Recipient of the US Chamber of Commerce Blue Chip Enterprise Award for innovation
- Featured by 60 Minutes, CNN, Money Magazine, Inc. Magazine and the British Broadcasting Network as an innovative, government funded solutions program
- Invited to the White House after being cited by the National Welfare-to-Work Partnership and National Alliance of Business as a top 10 US training provider
Career Team is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
Background Check Requirements. Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for the position.
Company
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