Distribution Office Admin
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What you'll do
- Files and follows up with claims with vendors and the railroad.
- Handles customer paperwork and requests.
- Works with headquarters, retail stores, and vendors to maintain accurate records.
- Assists with scheduling appointments for third-party carriers on inbound and outbound freight.
- Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or departments.
- Takes and delivers messages, and/or transfers calls to voicemail when appropriate personnel are unavailable.
- Welcomes on-site visitors, determines the nature of their business, and announces visitors to appropriate personnel, while monitoring visitors’ access to the facility.
- Receives, sorts, and routes all incoming and outgoing mail and trade publications.
- Maintains fax machines, as well as routes and sorts all incoming and outgoing faxes for the facility.
- Orders, receives, tracks, and distributes office supplies.
- Creates and prints fax cover sheets, memos, reports, and all other documents as necessary.
- Performs clerical duties when needed, such as filing, photocopying, editing, and other necessary departmental paperwork.
What they're looking for
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Ability to utilize IBM Content Manager, MAC21, and other third-party software applications.
- Proficient with Microsoft Office Suite or related software.
- Must be available and willing to work such overtime per day or week as the employer determines is necessary or desirable to meet business needs.
Nice to have
- A high school diploma or equivalent is preferred.
- Successful completion of on-the-job training.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Job Description
Time Type:
Full timeRole Details:
Time Type: Full Time
Starting Pay: $19 / HR
Job Location: 4304 State Hwy 29 East, Burnet, TX 78611
Schedule: 9AM - 6PM
Job Summary:
The Distribution Office Administrator will assist with office activities and provide clerical support to management. In addition, this position will operate a multi-line phone system to answer incoming calls.
Supervisory Responsibilities:
- None.
Duties/Responsibilities:
- Files and follows up with claims with vendors and the railroad.
- Handles customer paperwork and requests.
- Works with headquarters, retail stores, and vendors to maintain accurate records.
- Assists with scheduling appointments for third-party carriers on inbound and outbound freight.
- Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or departments.
- Takes and delivers messages, and/or transfers calls to voicemail when appropriate personnel are unavailable.
- Welcomes on-site visitors, determines the nature of their business, and announces visitors to appropriate personnel, while monitoring visitors’ access to the facility.
- Receives, sorts, and routes all incoming and outgoing mail and trade publications.
- Maintains fax machines, as well as routes and sorts all incoming and outgoing faxes for the facility.
- Orders, receives, tracks, and distributes office supplies.
- Creates and prints fax cover sheets, memos, reports, and all other documents as necessary.
- Performs clerical duties when needed, such as filing, photocopying, editing, and other necessary departmental paperwork.
- Attends team meetings and company training sessions as required.
- Performs other related duties as assigned.
Required Skills/Abilities:
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Ability to utilize IBM Content Manager, MAC21, and other third-party software applications.
- Proficient with Microsoft Office Suite or related software.
- Must be available and willing to work such overtime per day or week as the employer determines is necessary or desirable to meet business needs.
Education/Experience
- A high school diploma or equivalent is preferred.
- Successful completion of on-the-job training.
Physical Requirements
- Prolonged periods of sitting and working on the computer or related equipment.
- Must be able to lift up to 20 pounds at times.
I have read the above job description and can perform the essential functions of the position with or without reasonable accommodation.
McCoy’s is an equal opportunity employer. Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodations in the application and/or interview process should contact a representative of the People Development Department at (866) 896-0884. EOE, AAP, D, F, VA
Company
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