Executive Administrator
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What you'll do
- Manage and maintain executives’ calendars, including scheduling, prioritizing, and coordinating internal and external meetings.
- Serve as a primary gatekeeper and liaison for the executive, ensuring requests, communications, and issues are routed appropriately and handled with discretion.
- Prepare meeting agendas, presentation materials, briefing documents, and follow-up communications.
- Track action items and key decisions from executive and leadership meetings; follow up with owners to support timely completion.
- Coordinate travel, accommodations, itineraries, expense reports, and other logistics.
- Organize and support leadership meetings, off-sites, town halls, board-related meetings, and company events as assigned.
- Draft, edit, and format correspondence, reports, presentations, and other business communications.
- Maintain confidential files, records, and information in accordance with company policies and sound business practices.
- Anticipate the executive’s needs, identify potential scheduling or communication conflicts, and proactively recommend solutions.
- Build effective working relationships across the organization and with external partners, customers, and vendors.
- Assist with special projects, research, and cross-functional initiatives as needed.
- Support budget administration, invoice processing, purchase requests, and related administrative activities, as assigned.
What they're looking for
- Five or more years of progressively responsible administrative support experience, including direct support of senior-level executives.
- Demonstrated ability to manage complex calendars, travel, meetings, and confidential information.
- Exceptional organizational, prioritization, and follow-through skills.
- Strong written and verbal communication skills, with the ability to communicate professionally with executives, employees, board members, and external stakeholders.
- Proven ability to exercise independent judgment, discretion, and sound decision-making.
- High level of proficiency in Microsoft Office, including Outlook, Word, PowerPoint, Excel, and Teams.
- Ability to work effectively in a fast-paced environment, manage competing priorities, and adapt to changing business needs.
- Professional presence, strong interpersonal skills, and a service-oriented mindset.
- Minimum of 3 years of experience in related field
Nice to have
- Bachelor’s degree preferred; equivalent combination of education, training, and experience considered.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
About Us
Accel Entertainment, Inc. (NYSE: ACEL) is a growing provider of locals-focused gaming and one of the largest terminal operators in the United States, supporting more than 29,000 electronic gaming terminals in nearly 4,700 third-party local and regional establishments and 20 self-operated gaming locations across ten states. Through exclusive long-term contracts, Accel serves licensed non-casino locations including bars, restaurants, convenience stores, truck stops, gaming cafes, and fraternal and veteran establishments.
Accel provides its local partners with a turnkey, full-service, capital-efficient gaming solution that encompasses manufacturing, content, payments, loyalty, 24/7 customer service, data analysis and reporting, and cash logistics. The Company’s racino, Fairmount Park - Casino & Racing, features live racing, electronic gaming machines, live table games, food and beverage amenities, and pari-mutuel betting.
Job Description:
DUTIES AND RESPONSIBILITIES
- Manage and maintain executives’ calendars, including scheduling, prioritizing, and coordinating internal and external meetings.
- Serve as a primary gatekeeper and liaison for the executive, ensuring requests, communications, and issues are routed appropriately and handled with discretion.
- Prepare meeting agendas, presentation materials, briefing documents, and follow-up communications.
- Track action items and key decisions from executive and leadership meetings; follow up with owners to support timely completion.
- Coordinate travel, accommodations, itineraries, expense reports, and other logistics.
- Organize and support leadership meetings, off-sites, town halls, board-related meetings, and company events as assigned.
- Draft, edit, and format correspondence, reports, presentations, and other business communications.
- Maintain confidential files, records, and information in accordance with company policies and sound business practices.
- Anticipate the executive’s needs, identify potential scheduling or communication conflicts, and proactively recommend solutions.
- Build effective working relationships across the organization and with external partners, customers, and vendors.
- Assist with special projects, research, and cross-functional initiatives as needed.
- Support budget administration, invoice processing, purchase requests, and related administrative activities, as assigned.
- Perform other duties and responsibilities as assigned.
QUALIFICATIONS
- Bachelor’s degree preferred; equivalent combination of education, training, and experience considered.
- Five or more years of progressively responsible administrative support experience, including direct support of senior-level executives.
- Demonstrated ability to manage complex calendars, travel, meetings, and confidential information.
- Exceptional organizational, prioritization, and follow-through skills.
- Strong written and verbal communication skills, with the ability to communicate professionally with executives, employees, board members, and external stakeholders.
- Proven ability to exercise independent judgment, discretion, and sound decision-making.
- High level of proficiency in Microsoft Office, including Outlook, Word, PowerPoint, Excel, and Teams.
- Ability to work effectively in a fast-paced environment, manage competing priorities, and adapt to changing business needs.
- Professional presence, strong interpersonal skills, and a service-oriented mindset. Minimum of 3 years of experience in related field
Base Pay Range:
70,000-80,000/yr
This range represents the low and high end of the anticipated base salary range for this position. The base salary will depend on a number of factors such as: qualifications, experience level, and skillset.
Voluntary full-time employment benefits include medical, dental, and vision; life, AD&D, critical illness, and hospital insurance; short and long-term disability; identity/legal protection; as well as access to FSA and HSA accounts. Full and part-time employees are eligible to contribute to traditional and/or Roth 401(k) plans. Our Employee Assistance Program (EAP) offers counseling for a multitude of topics including (but not limited to) mental health, finances, adult care, disability, and grief.
Accel Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Company
Company facts come from this company's own listings. We only show what the postings themselves carry.