Executive Assistant
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What you'll do
- Provide efficient and confidential administrative support to Executive and as needed other parties commissioned by the Executive.
- Manage and maintain complex calendar and coordinate global appointment across all global time zones, meetings and conference calls using various technologies.
- Organize global travel arrangements and itineraries to all regions of world, including flights, visa applications etc. in line with the travel requirements.
- Preparation of documents, reports, and presentations to high standard (formatting, re-working, proof-reading etc) ensuring brand consistency and according to brand guidelines.
- Be point of contact between Executive, key stakeholders, employees, external customers, and other parties.
- Track live projects, team whereabouts and holidays, including international public holidays and international team vacations.
- Participate in meetings, take minutes, and distribute, follow-up on active items wherever appropriate.
- Process and follow-up expense reports .
- Take charge of all key visitor schedules and arrange associated requirements, i.e., hotel, travel, restaurants, entertainment, printing, and general enquiries.
- Assist with any other duties/ad hoc projects assigned.
What they're looking for
- A minimum of 7 years’ work experience in similar roles in multinational companies.
- Should be proficient in PowerPoint (advanced), Word (advanced), Excel (Intermediate)
- Must have strong verbal and written communication , interpersonal and organizational skills.
- Must have excellent command of English.
- Must be able to adapt at handling multiple assignments (multi-tasking and prioritizing) to ensure completion in a timely manner while meeting assigned deadlines.
- Must be able to maintain a high degree of confidentiality and professionalism.
- Must be able to conform to all internal and standard company procedures.
Nice to have
- Ability to work in a highly matrixed and geographically diverse business environment.
- Work within a team and as an individual contributor in a face-paced, changing environment and be comfortable communicating with members of staff from all levels and areas of the business.
- Ability to work unsupervised, using initiative.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
JOB DESCRIPTION:
Executive Assistant
About Abbott
Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.
The Opportunity
This position works at Istanbul location in the Established Pharmaceuticals Division that we are committed to bringing the benefits of our trusted medicines to more people in the world’s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory. .
What You’ll Do
- Provide efficient and confidential administrative support to Executive and as needed other parties commissioned by the Executive.
- Manage and maintain complex calendar and coordinate global appointment across all global time zones, meetings and conference calls using various technologies.
- Organize global travel arrangements and itineraries to all regions of world, including flights, visa applications etc. in line with the travel requirements.
- Preparation of documents, reports, and presentations to high standard (formatting, re-working, proof-reading etc) ensuring brand consistency and according to brand guidelines.
- Be point of contact between Executive, key stakeholders, employees, external customers, and other parties.
- Track live projects, team whereabouts and holidays, including international public holidays and international team vacations.
- Participate in meetings, take minutes, and distribute, follow-up on active items wherever appropriate.
- Process and follow-up expense reports.
- Take charge of all key visitor schedules and arrange associated requirements, i.e., hotel, travel, restaurants, entertainment, printing, and general enquiries.
- Assist with any other duties/ad hoc projects assigned.
Required Qualifications
- A minimum of 7 years’ work experience in similar roles in multinational companies.
- Should be proficient in PowerPoint (advanced), Word (advanced), Excel (Intermediate)
- Must have strong verbal and written communication, interpersonal and organizational skills.
- Must have excellent command of English.
- Must be able to adapt at handling multiple assignments (multi-tasking and prioritizing) to ensure completion in a timely manner while meeting assigned deadlines.
- Must be able to maintain a high degree of confidentiality and professionalism.
- Must be able to conform to all internal and standard company procedures.
Preferred Qualifications
- Ability to work in a highly matrixed and geographically diverse business environment.
- Work within a team and as an individual contributor in a face-paced, changing environment and be comfortable communicating with members of staff from all levels and areas of the business.
- Ability to work unsupervised, using initiative.
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.
The base pay for this position is
N/AIn specific locations, the pay range may vary from the range posted.
JOB FAMILY:
Administrative Support
DIVISION:
EPD Established Pharma
LOCATION:
Türkiye > Istanbul : Saray Mah Dr Adnan Buyukdeniz Cd Umraniye
ADDITIONAL LOCATIONS:
WORK SHIFT:
Standard
TRAVEL:
Not specified
MEDICAL SURVEILLANCE:
Not Applicable
SIGNIFICANT WORK ACTIVITIES:
Not Applicable
Company
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