Executive assistant
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What you'll do
- Liaise with Estimating Team and office staff on daily basis, developing good working relationships.
- Attend handover meetings with estimating department and prepare project folders.
- Review tender documents when required.
- Collate and file tender paperwork and drawings in a structured manner.
- Provide admin support such as answering incoming telephone calls and taking messages when required, as well as booking meeting rooms when requested.
- Issue enquiries to supply chain.
- Perform typing of letters, RFI's, filing, and certify payroll.
- Receive phone calls or email from potential clients who have a RFP (request for proposal).
- Prepare all invitations to bids, addendum and RFI's notifications, confirm subcontractors bidding interest and pricing.
- Ensure compliance with Parissis policies, procedures and guidelines, together with all relevant regulatory and statutory requirements.
- Engage with the company’s appraisal process, and demonstrate commitment to our values, behaviours and your continuous personal development.
- Perform other reasonable duties and/or projects as directed by your line manager.
What they're looking for
- Experience in providing administrative support
- Familiarity with tender documents and RFP processes
- Strong organizational and communication skills
- Ability to manage documentation and filing systems
- Experience liaising with internal teams and external supply chains
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Company Description
Since 1948, Parissis has evolved from a Lebanese ship repair workshop to a reputed leader in modern engineering and steel construction, working on high profile regional projects.
Parissis has opened a new department of decorative works, focusing on metal and other material, producing doors, partitions, stairs, furniture, etc...
Job Description
To ensure a high level of support is provided to the Technical Manager through the effective coordination of work and general administrative support as required. The post- holders will play a pivotal role in the effective running of the department by providing administrative support across a variety of areas.
• Liaise with Estimating Team and office staff on daily basis, developing good working relationships.
• Attend handover meetings with estimating department and prepare project folders.
• Review tender documents when required.
• Collate and file tender paperwork and drawings in a structured manner.
• Provide admin support such as answering incoming telephone calls and taking messages when required, as well as booking meeting rooms when requested.
• Issue enquiries to supply chain.
. Perform typing of letters, RFI's, filing, and certify payroll.
. Receive phone calls or email from potential clients who have a RFP (request for proposal).
. Prepare all invitations to bids, addendum and RFI's notifications, confirm subcontractors bidding interest and pricing.
• Ensure compliance with Parissis policies, procedures and guidelines, together with all relevant regulatory and statutory requirements.
• Engage with the company’s appraisal process, and demonstrate commitment to our values,
behaviours and your continuous personal development.
• Perform other reasonable duties and/or projects as directed by your line manager.
Company
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