Executive Assistant
Sign up free to see how well your resume matches this role.
What you'll do
- Provide strategic administrative support to multiple commercial Senior Directors, ensuring seamless daily operations.
- Own complex calendar management, including prioritizing critical meetings, resolving conflicts, and aligning stakeholders across global time zones.
- Maintain disciplined cadence management to ensure leadership engagement with key partners and initiatives.
- Coordinate complex domestic and international travel, including detailed itineraries, agendas, on-site logistics, and contingency planning.
- Organize and support internal and external meetings, leadership events, and strategic offsites.
- Ensure flawless execution of travel and event logistics in a global environment.
- Review and process expense reports accurately and in a timely manner.
- Prepare high-quality presentations, reports, briefing materials, and correspondence with exceptional attention to detail.
- Conduct research and compile data to support executive decision-making.
- Serve as a primary point of contact for internal and external stakeholders.
- Partner cross-functionally to facilitate clear communication, information flow, and execution of priorities.
- Exercise sound judgment and discretion when handling confidential and sensitive information.
What they're looking for
- High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
- Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Outstanding organizational and time management skills with the ability to manage multiple competing priorities
- Strong written and verbal communication skills with exceptional attention to detail and professional presence
- Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
- Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
- Experience managing complex calendars across multiple time zones
- Experience coordinating complex international travel and detailed logistics, including managing visa requirements
- Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
- Proven ability to work independently, anticipate needs, and proactively solve problems
- Strong project management and event planning capabilities
- Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
Nice to have
- Preferred Fields of Study: Business Administration, Secretarial Science or related field
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Work Schedule
Standard (Mon-Fri)Environmental Conditions
OfficeJob Description
As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.
LOCATION: On-site Morrisville, NC. Relocation assistance is NOT provided.
- Must be legally authorized to work in the United States without sponsorship.
- Must be able to pass a comprehensive background check, which includes a drug screening.
DESCRIPTION:
The Customer and Commercial Excellence division at Thermo Fisher Scientific is dedicated to enhancing our customer experience and driving commercial success across the organization. As part of this division, you'll play a crucial role in supporting initiatives that strengthen our customer relationships and optimize our commercial strategies.
Within the Corporate Accounts Business Unit, you'll be at the forefront of managing key relationships with our largest and most strategic customers. Your role will be instrumental in facilitating seamless communication and coordination between our executive leadership and these vital accounts.
We are seeking a highly experienced and proactive Executive Assistant to support within Corporate Accounts. This is a high-visibility role requiring exceptional organizational judgment, executive presence, and the ability to anticipate needs in a fast-paced, global environment.
The ideal candidate is resourceful, detail-oriented, and thrives on enabling senior leaders to operate at their highest level of effectiveness.
KEY RESPONSIBILITIES:
Executive Support & Calendar Leadership
- Provide strategic administrative support to multiple commercial Senior Directors, ensuring seamless daily operations.
- Own complex calendar management, including prioritizing critical meetings, resolving conflicts, and aligning stakeholders across global time zones.
- Maintain disciplined cadence management to ensure leadership engagement with key partners and initiatives.
Travel & Event Coordination
- Coordinate complex domestic and international travel, including detailed itineraries, agendas, on-site logistics, and contingency planning.
- Organize and support internal and external meetings, leadership events, and strategic offsites.
- Ensure flawless execution of travel and event logistics in a global environment.
Operational & Administrative Excellence
- Review and process expense reports accurately and in a timely manner.
- Prepare high-quality presentations, reports, briefing materials, and correspondence with exceptional attention to detail.
- Conduct research and compile data to support executive decision-making.
Communication & Stakeholder Engagement
- Serve as a primary point of contact for internal and external stakeholders.
- Partner cross-functionally to facilitate clear communication, information flow, and execution of priorities.
- Exercise sound judgment and discretion when handling confidential and sensitive information.
Strategic & Project Support
- Support special initiatives and high-impact projects with a proactive, solutions-oriented mindset.
- Anticipate executive needs and proactively remove obstacles to maximize leadership effectiveness.
- Identify opportunities to improve processes and enhance operational efficiency.
REQUIREMENTS:
- High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership, preferably in a global corporate environment.
- Preferred Fields of Study: Business Administration, Secretarial Science or related field
- Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Outstanding organizational and time management skills with the ability to manage multiple competing priorities
- Strong written and verbal communication skills with exceptional attention to detail and professional presence
- Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
- Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
- Experience managing complex calendars across multiple time zones
- Experience coordinating complex international travel and detailed logistics, including managing visa requirements
- Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
- Proven ability to work independently, anticipate needs, and proactively solve problems
- Strong project management and event planning capabilities
- Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
- Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
- Flexibility to support global teams and occasionally work outside standard business hours
- Estimated Travel 15%
We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company 401k, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation.
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Company
Company facts come from this company's own listings. We only show what the postings themselves carry.