Executive Assistant
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What you'll do
- Serve as a trusted partner to senior leadership, anticipating needs, identifying potential issues, and taking action to keep priorities moving forward.
- Manage complex and dynamic calendars with a strong understanding of business priorities, proactively resolving conflicts and making thoughtful decisions about how time is allocated.
- Stay ahead of upcoming meetings, deadlines, commitments, and decisions, ensuring leaders have the information, materials, and preparation needed to be effective.
- Coordinate complex domestic and international travel, anticipating potential disruptions and developing solutions or contingency plans when needed.
- Support internal and external meetings, including logistics, agendas, materials, communications, follow-ups, and action items.
- Build strong relationships across the organization and with external stakeholders, using sound judgment and discretion when navigating requests and competing priorities.
- Take ownership of administrative processes, expenses, documents, presentations, and other executive support needs while identifying opportunities to make processes more efficient.
- Approach ambiguous requests with curiosity and resourcefulness, independently determining next steps and bringing forward solutions rather than waiting for direction.
- Leverage AI and automation tools to improve executive support, including synthesizing information, preparing meeting materials, streamlining administrative tasks, and identifying opportunities to increase efficiency while exercising sound judgment and discretion.
What they're looking for
- 5+ years of Executive Assistant experience supporting senior executives in complex, fast-paced organizations.
- Demonstrated ability to anticipate needs, think several steps ahead, and take initiative with limited direction.
- Strong judgment and ability to independently prioritize competing demands, solve problems, and determine when escalation is needed.
- A high sense of urgency, ownership, and accountability, with the flexibility to adapt as priorities change.
- Excellent organizational skills and attention to detail, paired with the ability to understand the broader context behind requests and priorities.
- Strong written and verbal communication skills and confidence interacting with senior leaders and internal and external stakeholders.
- High degree of discretion, professionalism, emotional intelligence, and sound judgment when handling confidential information.
- Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
- A commitment to inclusion and diversity, and openness to new ideas and perspectives.
- Ability to work permanently in the United States without sponsorship.
Nice to have
- Experience in financial services, private equity, investment management, or another high-intensity professional environment strongly preferred.
- Experience with Concur and complex travel coordination preferred.
- Experience integrating AI tools (e.g., ChatGPT) into day-to-day workflows to enhance productivity and insight generation, coupled with strong critical thinking to assess accuracy, mitigate bias, and ensure high-quality outputs.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Are you ready to make an impact?
West Monroe is seeking a highly proactive, resourceful Executive Assistant to join our organization and provide support to senior leadership. This is not a traditional administrative support role. We are looking for someone who anticipates needs, operates with urgency, exercises strong judgment, and consistently thinks one step ahead. The successful candidate will thrive in a fast-moving environment, take ownership without waiting for direction, and find thoughtful solutions when priorities shift or the path forward is not immediately clear.
What You Will Do
- Serve as a trusted partner to senior leadership, anticipating needs, identifying potential issues, and taking action to keep priorities moving forward.
- Manage complex and dynamic calendars with a strong understanding of business priorities, proactively resolving conflicts and making thoughtful decisions about how time is allocated.
- Stay ahead of upcoming meetings, deadlines, commitments, and decisions, ensuring leaders have the information, materials, and preparation needed to be effective.
- Coordinate complex domestic and international travel, anticipating potential disruptions and developing solutions or contingency plans when needed.
- Support internal and external meetings, including logistics, agendas, materials, communications, follow-ups, and action items.
- Build strong relationships across the organization and with external stakeholders, using sound judgment and discretion when navigating requests and competing priorities.
- Take ownership of administrative processes, expenses, documents, presentations, and other executive support needs while identifying opportunities to make processes more efficient.
- Approach ambiguous requests with curiosity and resourcefulness, independently determining next steps and bringing forward solutions rather than waiting for direction.
- Leverage AI and automation tools to improve executive support, including synthesizing information, preparing meeting materials, streamlining administrative tasks, and identifying opportunities to increase efficiency while exercising sound judgment and discretion.
What You Will Bring
- 5+ years of Executive Assistant experience supporting senior executives in complex, fast-paced organizations.
- Experience in financial services, private equity, investment management, or another high-intensity professional environment strongly preferred.
- Demonstrated ability to anticipate needs, think several steps ahead, and take initiative with limited direction.
- Strong judgment and ability to independently prioritize competing demands, solve problems, and determine when escalation is needed.
- A high sense of urgency, ownership, and accountability, with the flexibility to adapt as priorities change.
- Excellent organizational skills and attention to detail, paired with the ability to understand the broader context behind requests and priorities.
- Strong written and verbal communication skills and confidence interacting with senior leaders and internal and external stakeholders.
- High degree of discretion, professionalism, emotional intelligence, and sound judgment when handling confidential information.
- Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; experience with Concur and complex travel coordination preferred.
- Experience integrating AI tools (e.g., ChatGPT) into day-to-day workflows to enhance productivity and insight generation, coupled with strong critical thinking to assess accuracy, mitigate bias, and ensure high-quality outputs.
- A commitment to inclusion and diversity, and openness to new ideas and perspectives.
- Ability to work permanently in the United States without sponsorship.
Based on pay transparency guidelines, the salary range for this role is listed below. Information on our competitive total rewards package, including our bonus structure and benefits is here. Individual salaries are determined by evaluating a variety of factors including geography, experience, skills, education, and internal equity.
Employees (and their families) are covered by medical, dental, vision, and basic life insurance. Employees are able to enroll in our company’s 401k plan, purchase shares from our employee stock ownership program and be eligible to receive annual bonuses. Employees will also receive unlimited flexible time off and ten paid holidays throughout the calendar year. Eligibility for ten weeks of paid parental leave will also be available upon hire date.
Other consultancies talk at you.
At West Monroe, we work with you.
We’re a global business and technology consulting firm passionate about creating measurable value for our clients, delivering real-world solutions.
The combination of business and technology is not new, but how we bring them together is unique. We’re fluent in both. We know that technology alone is not the answer, but how we apply it is. We rely on data to constantly adapt and solve new challenges. Actions that work today with outcomes that generate value for years to come.
At West Monroe, we zero in on the heart of the opportunity, getting to results faster and preparing people for what’s next.
You’ll feel the difference in how we work. We show up personally. We’re right there in the room with you, co-creating through the challenges. With West Monroe, collaboration isn’t a lofty promise, but a daily action. We work together with you to turn vision into clear action with lasting impact.
West Monroe is an Equal Employment Opportunity Employer
We believe in treating each employee and applicant for employment fairly and with dignity. We base our employment decisions on merit, experience, and potential, without regard to race, color, national origin, sex, sexual orientation, gender identity, marital status, age, religion, disability, veteran status, or any other characteristic prohibited by federal, state or local law. To learn more about diversity, equity and inclusion at West Monroe, visit www.westmonroe.com/inclusion. If you require a reasonable accommodation to participate in our recruiting process, please inquire by sending an email to recruiting@westmonroe.com.
Please review our current policy regarding use of generative artificial intelligence during the application process. Additionally, West Monroe uses the BrightHire platform to record live interviews so our team can capture notes more accurately, stay focused on the conversation, and continually improve our interview process. You can review our privacy notice for more information about this process and how recordings are used. If you have any questions, reach out to recruiting@westmonroe.com.
If you are based in California, we encourage you to read West Monroe’s Notice at Collection for California residents, provided pursuant to the California Consumer Privacy Act (CCPA) and linked here.
Company
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