Assist-world·8 days ago
8 days ago
Executive Assistant – Global Health & Genomic Data
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What you'll do
- Manage and coordinate calendars and meetings
- Monitor incoming emails and respond or flag items appropriately
- Ensure important messages and meeting requests are handled promptly
- Coordinate meetings with senior and international stakeholders
- Follow up professionally and persistently with contacts who have gone quiet
- Keep track of outstanding conversations, commitments, and follow-ups
- Prepare and organise documents for meetings and external stakeholders
- Conduct research and identify suppliers, services, venues, and other resources internationally
- Assist with organising events and travel-related requirements
- Research and coordinate local suppliers in international locations
- Support the founders with ad-hoc personal and professional administrative tasks
- Maintain information and documentation within Notion
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
About the Company
We are supporting an innovative, venture-backed startup operating at the intersection of
genomic data, global health, pharmaceuticals, animal health, and agricultural technology.
We are supporting an innovative, venture-backed startup operating at the intersection of
genomic data, global health, pharmaceuticals, animal health, and agricultural technology.
The company is building a marketplace and brokerage for the exchange of non-human genomic
data, working with organisations and senior stakeholders around the world.
As an early-stage company, the team is small, fast-moving, and highly focused. The founders
regularly interact with senior government, healthcare, scientific, legal, and international
stakeholders, making this a role where discretion, responsiveness, organisation, and sound
judgment are essential.
About the Role
We are looking for a highly reliable and proactive Executive Assistant to provide direct support
to the founders.
This is not a traditional high-volume administrative role. The workload may fluctuate but when
something needs to be handled, it is often time-sensitive and important.
The successful candidate will be someone who can operate independently, understand
priorities, communicate professionally, and handle sensitive information with absolute discretion.
Key Responsibilities
Executive & Administrative Support
● Manage and coordinate calendars and meetings
● Monitor incoming emails and respond or flag items appropriately
● Ensure important messages and meeting requests are handled promptly
● Coordinate meetings with senior and international stakeholders
● Follow up professionally and persistently with contacts who have gone quiet
● Keep track of outstanding conversations, commitments, and follow-ups
● Prepare and organise documents for meetings and external stakeholders
● Prepare and organise documents for meetings and external stakeholders
Research & Ad-Hoc Support
● Conduct research and identify suppliers, services, venues, and other resources internationally
● Assist with organising events and travel-related requirements
● Research and coordinate local suppliers in international locations
● Support the founders with ad-hoc personal and professional administrative tasks
Notion & Documentation
● Maintain information and documentation within Notion
● Create, organise, edit, and share Notion documents
● Keep Notion records accurate and up to date
● Help ensure Notion remains the company's central source of information
Financial & Document Administration
● Organise and categorise company expenses
● Help turn expense information into useful data for weekly and monthly reviews
● Prepare documentation for accountants, tax advisors, and lawyers
● Manage sensitive documents and ensure deadlines are clearly tracked
Confidentiality & Information Security
● Handle highly sensitive business, legal, scientific, and personal information
● Maintain strict confidentiality at all times
● Exercise excellent judgment when dealing with sensitive communications and documents
● Follow appropriate data security and confidentiality procedures
Company
Assist-world
South Africa
Company facts come from this company's own listings. We only show what the postings themselves carry.