Executive Assistant (Temporary Parental Leave Coverage)
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What you'll do
- Take over management of the CEO’s active calendar, with additional calendar support assigned as bandwidth permits.
- Provide calendar and administrative support to additional executives for specific events, meetings, and communications.
- Work closely and effectively with the team by anticipating needs, proactively identifying solutions, and implementing process improvements.
- Identify opportunities to improve and optimize calendar management and administrative processes.
- Organize and facilitate assigned meetings, including scheduling, preparing agendas, and taking and distributing meeting notes.
- Prepare and submit expense reports for multiple executives (ad hoc).
- Handle ad hoc responsibilities as needed, including organizing events and offsites, coordinating travel, processing invoices, and supporting occasional work outside of regular business hours.
- Provide recruiting support as requested by the People team, including coordinating interviews and calendars across candidates and interview panels and tracking candidate communications.
What they're looking for
- You have extensive experience supporting a CEO and triaging multiple executives’ calendars and administrative needs, all while maintaining the utmost level of discretion and confidentiality.
- You have experience working proactively and autonomously in a dynamic, fluctuating environment.
- You’re constantly thinking of ways to optimize your workflow.
- You excel in a fast-paced environment, multitasking and prioritizing with grace.
- You’re culturally-savvy, internet-savvy, and tech-savvy.
- You’re detail-oriented and confident in your communication skills, both verbal and written.
- You know how to connect with creative people and welcome the opportunity to experiment with a new approach.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Kickstarter is the leading crowdfunding platform for creative projects across film, games, music, art, design, and technology. Since our founding in 2009, our mission to help bring creative projects to life has been powered by the people behind the work.
Together, we’ve helped creators around the world launch creative projects that have generated billions of dollars in pledges. That same commitment extends inward. Rooted in shared values, Kickstarter invests in the growth and success of our team, treating employees as whole people and empowering them with the autonomy and space to participate in decisions that shape their work and our company.
As Temporary Executive Assistant, you’ll play a key role in supporting the CEO and other leaders in the executive team. You’ll provide support in meetings, do research for projects, manage schedules, and help optimize workflows. You’ll also coordinate travel logistics, triage meeting requests, and submit expense reports as needed. As a trusted resource for important information and company-wide alignment, you’ll help the executive team draft and distribute internal communications. Above all, you’ll serve as a trusted resource to the executive team as we work to better serve our communities of creators and backers.
This is a temporary, full-time position expected to run from roughly mid November 2026 through the end of March 2027 and not eligible for benefits. Hourly rate: $30-35/hr
Please note that this role requires working outside of working hours and a willingness to check emails on weekends.
In this role, you will:
- Take over management of the CEO’s active calendar, with additional calendar support assigned as bandwidth permits.
- Provide calendar and administrative support to additional executives for specific events, meetings, and communications.
- Work closely and effectively with the team by anticipating needs, proactively identifying solutions, and implementing process improvements.
- Identify opportunities to improve and optimize calendar management and administrative processes.
- Organize and facilitate assigned meetings, including scheduling, preparing agendas, and taking and distributing meeting notes.
- Prepare and submit expense reports for multiple executives (ad hoc).
- Handle ad hoc responsibilities as needed, including organizing events and offsites, coordinating travel, processing invoices, and supporting occasional work outside of regular business hours.
- Provide recruiting support as requested by the People team, including coordinating interviews and calendars across candidates and interview panels and tracking candidate communications.
About You
- You have extensive experience supporting a CEO and triaging multiple executives’ calendars and administrative needs, all while maintaining the utmost level of discretion and confidentiality.
- You have experience working proactively and autonomously in a dynamic, fluctuating environment. This person should be comfortable pivoting and responding quickly as an executive’s priorities or needs change.
- You’re constantly thinking of ways to optimize your workflow.
- You excel in a fast-paced environment, multitasking and prioritizing with grace.
- You’re culturally-savvy, internet-savvy, and tech-savvy. Vocabulary and names are easy for you to pick up.
- You’re detail-oriented and confident in your communication skills, both verbal and written.
- You know how to connect with creative people and welcome the opportunity to experiment with a new approach.
Our Fully Virtual Team
We’re currently able to support employees based in the following US locations: CA, CO, CT, GA, IL, MA, MD, NC, NJ, NY, OR, SC, VA, VT, and WA. We're also able to support employees in the United Kingdom. If you live in—or are willing to move to—any of these locations, we look forward to your application! If there is a required or preferred location for an open role, it will be listed in the job description.
Kickstarter is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity, and we are committed to an inclusive work environment.
Reminder to applicants: Authentic communications from Kickstarter will always originate from official Kickstarter email domains (@kickstarter.com). Exercise caution and verify the legitimacy of anyone who claims to be representing Kickstarter on other platforms.
Please reach out to Kickstarter’s Help Center to report potentially fraudulent contact here: https://help.kickstarter.com/hc/en-us/requests/new
Company
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