Executive Secretary
Warangal, IndiaOn-siteFull-timeMid · 2-5 years
About this role
Job Responsibilities:
- Coordinate with Program and Departmental Heads to ensure project timelines are followed. Identify gaps and potential risks in project implementation and report these to the Executive Director (ED)
- Support in the adoption of approved Policies and Standard Operating Procedures (SOPs)
- Manage the ED’s calendar for program-specific and departmental review meetings
- Coordinate with relevant departments to ensure meetings are scheduled as per agreed timelines
- Set up internal meetings, draft agendas, and take detailed minutes of the meetings
- Distribute minutes, including task assignments, and responsibilities, to participants
- Follow up on assigned tasks and provide a dashboard to the ED for review and action
- Assist in establishing and strengthening HR development and monitoring systems
- Support in the documentation process, preparing PPTs, proposals, and reports
- Manage communications with donors and internal/external stakeholders
- Assist in strengthening relationships with external stakeholders through effective data management, coordination, and communication
- Maintain and organize important files, records, and databases, ensure they are up-to- date and easily accessible
- Handle sensitive information with discretion and maintain confidentiality.
- Act as a point of contact between the executive director and other departments, facilitating communication and information flow
Requirements and skills:
- Proven experience as an Executive Assistant, Personal Assistant or similar role.
- Excellent knowledge in MS Office
- Exceptional organizational and time management skills.
- Familiarity with latest tools and technologies in office management (e.g. e-calendars and copy machines).
- Well versed in English and Telugu Languages, both written and oral communication
- Willingness to travel frequently between Warangal & Hyderabad
Salary:
₹6,00,000 – ₹7,00,000 per annum
Contact Details:
8522823545