Facilities Manager

Who we are

Vaultex are the UK’s leading cash processing company, with sites nationwide.  When you join us, you are supporting businesses to run securely and more efficiently, and ensuring continued access to cash for the millions of people that depend on it. To find out more you can visit our website.

Hours: Monday to Friday 08:00am to 16:00pm - 35 hours per week

Location: 3 Kingsland Grange, Woolston, Warrington, WA1 4RW

Full time, permanent role

Salary available on request

Job purpose

The Facilities Manager is responsible (in conjunction with the Head of Facilities Management) with the effective management of the site and surrounding satellite sites regarding Facilities and Health & Safety compliance. The facilities manager will support with coordination, support and advice on all aspects concerning facilities and Health and Safety.

Main responsibilities

The Facilities Manager will manage and monitor standards, processes, communications, training requirements, systems, planned preventative maintenance and compliance inspections to ensure all responsibilities associated with Facilities and Health & Safety within Vaultex are adhered to.

Leadership

• Liaise with Site Manager and Head of Facilities Management to ensure that Facility and Health & Safety resources are in place so that business needs are met
• Be the ‘Go to’ person for Facilities and Health & Safety matters
• Manage training needs regarding the Centre`s Facilities and Health & Safety requirements
• Manage relevant project works where required with support from the Head of Facilities Management or their deputy  

Facilities

• Collate required library of all Facilities compliance documents, with particular attention to the Site Responsible Person Compliance Planner. This will be the go-to document for all record areas
• Ensure that planned preventative maintenance and all scheduled works are carried out as per requirements
• Ensure that all reactive maintenance issues are escalated to the appropriate supplier and where appropriate to the Head of Facilities Management or their deputy
• Ensure that all potential additional works are logged & escalated to the Head of Facilities Management or their deputy for budget allocation and planning
• Support & manage site additional works as required and directed by the Head of Facilities Management or their deputy

Health & Safety

• Encourage a positive Health & Safety culture within the Centre
• Implement and monitor Vaultex Health and Safety Policy & procedures
• Investigate and report on workplace personal accidents and near misses; and maintain accurate record of all site incidents (incident statistics)
• Ensure sites comply with current safety legislation with support from the H&S team
• Liaise with Vaultex Health & Safety Manager on any H&S issues
• Complete local site inspections and ensure accurate and timely completion of all relevant documentation
• Ensure that quarterly H&S committee meetings take place in the prescribed month and have appropriate representation
• Collate required library of site assurance documentation
• Ensure site compliance for Insurance inspections, co-ordinating, inspection and testing visits
• Support the annual FRA and SSE inspections
• Review risk assessments as required

Miscellaneous

• Commit to the development and growth of a positive risk management culture
• Ensure that waste management processes are carried out effectively and within guidelines/procedures
• Be responsible for the overall site, tidiness, cleanliness & state of repair ensuring advising the Head of Facilities Management or their deputy of any remedial work required
• Conduct the annual Powerdown and generator test as per Vaultex procedures

Knowledge, skills and experience required

• IOSSH Qualification - Essential (preferred for internal candidates)
• Proven experience of operating within a planned preventative maintenance (PPM) environment
• Strong people management skills, together with excellent communication and engagement skills
• Proven IT skills with a working knowledge of a range of MS Office applications as well as knowledge of electronic security systems
• Able to demonstrate good judgment, ability to remain calm under pressure and take control of incidents

What we offer you

We are a Living Wage employer with Investors in People Platinum status, and as such have a great range of benefits:

• A generous company pension – auto-enrolled 4% employee 10% employer.
• Competitive holiday allowance with an option to purchase additional holidays (varies by grade).
• Group life assurance 4 x salary.
• Group income protection.
• VaulteXtra discounts on retailers, cycle to work, childcare vouchers, gym membership, cash back on purchase, eye tests and many more.
• Employee Assistance Programme – a free service should our employees require professional and impartial advice for legal advice and counselling.
• Robust Learning and Development team and opportunities for career progression.
• Performance based yearly bonus (grade dependant).
• One day paid volunteering opportunity each year.
• Mentorship programmes.
• Access to Peppy - a digital health platform providing support for healthcare in menopause, fertility, men's and women's health.
• Access to Aviva Digicare+ for annual health checks, nutritional consultations, mental health support, bereavement support and more.
• Access to Zurich's Virtual GP service.
• Charles Cameron - free access to independent mortgage advice.

Our culture

Vaultex acknowledges every person’s right to feel valued, respected, and fairly rewarded for what they do. We foster a collaborative environment where everyone is encouraged to share their views and shape Vaultex’s future. We are proud to demonstrate our commitment to transparency and progress as a Work180 endorsed employer. Find out more about our company culture by watching this Video.

We are committed to building a diverse, inclusive and authentic workplace where everyone is supported to be their best. If you're excited about any of our roles but you feel like you don't tick every single box - we still encourage you to apply. You may be the right fit for this role or other roles in our wider team!

Continue the conversation

Vaultex UK Ltd is an equal opportunities employer and welcomes applications from all members of the community. We strongly encourage applications from those with disabilities, are culturally & linguistically diverse, are veterans and identify as LGBTQIA+. We value your lived experience and knowledge.

If you require any reasonable adjustments throughout the recruitment process, please let us know.

Upon submitting your application via the Workday link, you will receive an email notifying you of the outcome of your application when this has been reviewed. For successful candidates, the next stage will be a phone interview with the Vaultex recruitment team. If you would like to check the status of your application, please contact a member of the recruitment team.

Due to the secure nature of our business, all successful candidates will need to provide a five-year traceable work history (satisfactory employment references or evidence to explain employment gaps) and complete a criminal record and credit background check. We look forward to hearing from you!