Facilities Manager, EMEA
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What you'll do
- Manage regional office managers, employees, and contractors who keep EMEA field offices running smoothly
- Oversee daily facility operations: reception, visitor/guest access, mail and shipping, and ad-hoc administrative services
- Serve as the primary contact for EMEA emergency communications, including after-hours availability for facilities emergencies
- Support field office construction, renovation, and furniture/equipment installation projects, coordinating with the Sr. Manager, EMEA & APJ
- Manage capacity planning, employee moves, and cross-functional move meetings; partner with corporate space planning to keep EMEA space data accurate
- Maintain all furniture, fixtures, and equipment in safe, ready-to-use condition
- Manage facilities-related procurement of supplies and services at each location
- Own the refinement and management of facilities and office budgets across the region
- Develop and maintain repair and preventive maintenance programs in partnership with peers in other regions
- Partner with the Safety and Security Programs Manager on Health & Safety programs, emergency response planning, and emergency action plans, ensuring compliance with corporate guidelines
- Support office events in coordination with the HR Events team
What they're looking for
- Extensive facilities management and office services leadership experience across multiple EMEA locations
- Proven experience directly supervising staff and managing service vendors/contractors
- Construction project management experience, with working knowledge of mechanical, electrical, and plumbing systems
- Strong customer service orientation, excellent verbal and written communication skills, and solid office software proficiency
- A flexible, creative, and responsive team player who can also lead
Nice to have
- Bachelor's degree in a related field preferred
- Environmental, Health & Safety (EH&S) experience is a plus
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
About Us:
Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the Fortune 100, 10,000 large enterprises, and millions of smaller organizations trust Proofpoint to stop threats, prevent data loss, and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently. Join us in our pursuit to defend data and protect people.
How We Work:
At Proofpoint you’ll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values:
Bold in how we dream and innovate
Responsive to feedback, challenges and opportunities
Accountable for results and best in class outcomes
Visionary in future focused problem-solving
Exceptional in execution and impact
The Role
As Facilities Manager, EMEA, you'll lead facilities operations across Proofpoint's fast-growing EMEA region — managing field offices, office managers, and building-related services.
This role calls for strong project management skills, experience leading remote teams and vendors, and the communication skills to work effectively with employees, business leaders, executives, landlords, and local authorities.
Your day to day
Team & Operations Leadership
- Manage regional office managers, employees, and contractors who keep EMEA field offices running smoothly
- Oversee daily facility operations: reception, visitor/guest access, mail and shipping, and ad-hoc administrative services
- Serve as the primary contact for EMEA emergency communications, including after-hours availability for facilities emergencies
Projects & Space Planning
- Support field office construction, renovation, and furniture/equipment installation projects, coordinating with the Sr. Manager, EMEA & APJ
- Manage capacity planning, employee moves, and cross-functional move meetings; partner with corporate space planning to keep EMEA space data accurate
- Maintain all furniture, fixtures, and equipment in safe, ready-to-use condition Vendor & Budget Management Manage facilities-related procurement of supplies and services at each location
- Own the refinement and management of facilities and office budgets across the region Develop and maintain repair and preventive maintenance programs in partnership with peers in other regions
Health, Safety & Events
- Partner with the Safety and Security Programs Manager on Health & Safety programs, emergency response planning, and emergency action plans, ensuring compliance with corporate guidelines
- Support office events in coordination with the HR Events team
Qualifications
- Bachelor's degree in a related field preferred
- Extensive facilities management and office services leadership experience across multiple EMEA locations
- Proven experience directly supervising staff and managing service vendors/contractors Construction project management experience, with working knowledge of mechanical, electrical, and plumbing systems
- Environmental, Health & Safety (EH&S) experience is a plus
- Strong customer service orientation, excellent verbal and written communication skills, and solid office software proficiency
- A flexible, creative, and responsive team player who can also lead
Why Proofpoint?
At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us:
Competitive compensation
Comprehensive benefits
Career success on your terms
Flexible work environment
Annual wellness and community outreach days
Always on recognition for your contributions
Global collaboration and networking opportunities
Our Culture:
Our culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone.
We encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to accessibility@proofpoint.com.
How to Apply
Interested? Submit your application along with any supporting information- we can’t wait to hear from you!
Company
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