Collins McNicholas·6 days ago
6 days ago
Finance Administrator / Project Coordinator
Sign up free to see how well your resume matches this role.
What you'll do
- Raise and manage purchase orders for capital projects, facilities maintenance, utilities, rent, and operational expenditure.
- Maintain accurate PO, project-spend, and forecast trackers.
- Monitor PO drawdowns, open commitments, invoices, goods receipts, and unused PO balances.
- Follow up with suppliers, project leads, and internal stakeholders to ensure invoices are received and processed promptly.
- Resolve Accounts Payable, payment, invoice, Candex, and Readsoft queries.
- Track capital-project spend against approved budgets, CAR values, WBS codes, and forecasts.
- Support monthly capital forecasting and update financial information in Planisware.
- Prepare monthly reporting on project spend, outstanding POs, remaining budgets, OPEX performance, and financial risks.
- Support month-end processes, including accrual review, invoice reconciliation, and OPEX variance analysis.
- Update Facilities KPIs and programme savings information in Fabriq and Planisware.
- Support new supplier setup, supplier onboarding, and maintenance of vendor records.
- Review utility and rental invoices, raise associated POs, and support direct-debit reconciliation.
What they're looking for
- Experience tracking capital-project spend, OPEX, budgets, forecasts, commitments, or cost-centre/WBS-coded expenditure.
- Experience supporting month-end reporting, accruals, reconciliations, financial variance analysis, or budget reporting.
- Strong Excel skills and experience maintaining accurate financial trackers and monthly reports.
- Experience using procure-to-pay, ERP, invoice-processing, or financial systems such as Ariba, Candex, Readsoft, SAP, Coupa, Oracle, Planisware, or similar.
- Strong attention to detail, organisation, and confidence working with financial data.
- Excellent stakeholder-management skills, with the ability to work proactively with Finance, Accounts Payable, project teams, suppliers, and operational colleagues.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Finance Administrator / Project Co-ordinator
required for a long-term contract for Galway based multinational. Strong background in accounts payable, and over all administration.
Key responsibilities:
Requirements:
noeleen.stewart@collinsmcnicholas.ie
091-706712
required for a long-term contract for Galway based multinational. Strong background in accounts payable, and over all administration.
Key responsibilities:
- Raise and manage purchase orders for capital projects, facilities maintenance, utilities, rent, and operational expenditure.
- Maintain accurate PO, project-spend, and forecast trackers.
- Monitor PO drawdowns, open commitments, invoices, goods receipts, and unused PO balances.
- Follow up with suppliers, project leads, and internal stakeholders to ensure invoices are received and processed promptly.
- Resolve Accounts Payable, payment, invoice, Candex, and Readsoft queries.
- Track capital-project spend against approved budgets, CAR values, WBS codes, and forecasts.
- Support monthly capital forecasting and update financial information in Planisware.
- Prepare monthly reporting on project spend, outstanding POs, remaining budgets, OPEX performance, and financial risks.
- Support month-end processes, including accrual review, invoice reconciliation, and OPEX variance analysis.
- Update Facilities KPIs and programme savings information in Fabriq and Planisware.
- Support new supplier setup, supplier onboarding, and maintenance of vendor records.
- Review utility and rental invoices, raise associated POs, and support direct-debit reconciliation.
- Support hard-services maintenance administration, including PO raising, timesheet review, and vendor finance meetings.
- Identify opportunities to improve finance processes, trackers, reporting, and process documentation.
Requirements:
- Experience tracking capital-project spend, OPEX, budgets, forecasts, commitments, or cost-centre/WBS-coded expenditure.
- Experience supporting month-end reporting, accruals, reconciliations, financial variance analysis, or budget reporting.
- Strong Excel skills and experience maintaining accurate financial trackers and monthly reports.
- Experience using procure-to-pay, ERP, invoice-processing, or financial systems such as Ariba, Candex, Readsoft, SAP, Coupa, Oracle, Planisware, or similar.
- Strong attention to detail, organisation, and confidence working with financial data.
- Excellent stakeholder-management skills, with the ability to work proactively with Finance, Accounts Payable, project teams, suppliers, and operational colleagues.
noeleen.stewart@collinsmcnicholas.ie
091-706712
Company
Collins McNicholas
Galway, Ireland
Company facts come from this company's own listings. We only show what the postings themselves carry.