Haematology Specimen Shipment Laboratory Assistant

Job Description:

• Haematology Specimen Shipment Laboratory Assistant

• Full Time / Permanent position

• Excellent benefits, including salary packaging and monthly Accrued Day Off

• Ongoing professional development and career opportunities

• Join a highly skilled and supportive Haematology Clinical Research team

About the Role

The Haematology Clinical Research Centre is seeking a Specimen Shipment Laboratory Assistant to support the management, documentation and shipment of biological specimens associated with haematology clinical research.

Working under the guidance of the Unit Manager, you will coordinate the preparation and shipment of laboratory samples to local and international sponsors, ensuring specimens are handled, documented and dispatched safely and within study-specific requirements. You will play an important role in supporting the efficient operation of the Haematology Clinical Research Centre through accurate specimen tracking, database management, courier coordination and adherence to clinical trial laboratory manuals and procedures.

Key Responsibilities

• Coordinate and adhere to clinical trial laboratory manuals and study-specific instructions for the shipment of biological specimens.

• Prepare and check shipping documentation, including airway bills, customs documentation, specimen manifests, proformas and other study-specific documentation.

• Complete required paperwork and maintain accurate tracking and identification records for specimens leaving the laboratory.

• Coordinate daily courier bookings for specimens being shipped from the Haematology Clinical Research Centre.

• Collect processed samples from St Vincent's Pathology and ensure they are safely packed and prepared for shipment to local and international laboratories.

• Coordinate the preparation and dispatch of shipments according to study-specific schedules, ensuring time-sensitive specimens are sent within required timeframes.

• Enter and maintain accurate data in clinical trial databases, disease registries and other research databases.

• Assist with the identification, documentation and escalation of specimen shipment deviations, errors, near misses and incidents in accordance with departmental procedures.

• Assist with the development, review and implementation of specimen shipment procedures, checklists, templates and other operational documentation.

• Complete mandatory hospital training and study-specific training relating to specimen handling, processing and shipment.

• Work collaboratively with Clinical Trial Coordinators, Clinical Research Nurses, laboratory staff, investigators and other members of the multidisciplinary research team.

• Contribute to the efficient and safe operation of the Haematology Clinical Research Centre.

Classification: HS3

Your Contribution

To be successful in this role, you will be an organised and detail-focused professional with the ability to manage competing priorities and follow established procedures in a clinical research environment.

You will bring:

• A Bachelor of Science, or previous relevant experience working in a hospital, pathology, laboratory, clinical research or healthcare environment.

• Completion of IATA Dangerous Goods training.

• Completion of Good Clinical Practice (GCP) training.

• The ability to accurately follow written procedures, protocols, laboratory manuals, Standard Operating Procedures (SOPs) and study-specific instructions.

• Highly developed organisational skills and the ability to prioritise workload and meet deadlines.

• Strong attention to detail and a commitment to accurate documentation.

• Excellent written and verbal communication skills.

• Strong analytical and interpersonal skills.

• Computer literacy, including familiarity with Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook.

• The ability to work effectively both independently and as part of a multidisciplinary team.

• A commitment to continuous learning and improvement.

• A current National Criminal History Check, or willingness to obtain one.

What We Offer

At St Vincent's, we are committed to supporting our people both professionally and personally.

You will enjoy:

• A healthy work-life balance, including a monthly Accrued Day Off (ADO) for full-time employees.

• Salary Packaging to help increase your take-home pay.

• A convenient Fitzroy location, with Melbourne's CBD at your doorstep and easy access to public transport, cafés and parking.

• Regular professional development opportunities to support your career goals.

• The opportunity to work within a highly specialised and experienced Haematology Clinical Research team.

• A friendly, collaborative and supportive working environment.

• A strong culture of continuous learning, quality improvement and innovation.

About the Haematology Clinical Research Centre

The Haematology Clinical Research Centre (HCRC) at St Vincent's Hospital Melbourne provides coordination and care to patients participating in haematology clinical trials. Clinical treatment is delivered across the outpatient Cancer Centre Chemotherapy Day Unit and inpatient services. The HCRC works closely with haematologists, nurses, pharmacists, laboratory staff, investigators and other multidisciplinary teams to support the delivery of high-quality clinical research and patient care.

This is an opportunity to join a highly skilled research environment and contribute to the safe and efficient management of biological specimens that are an important part of haematology clinical research.

Working at St Vincent's

St Vincent's Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service, providing a diverse range of adult clinical services. Our work is guided by our values of Compassion, Justice, Integrity and Excellence, and we are committed to creating an inclusive workplace where everyone can thrive.

How to Apply

Please attach your resume and cover letter to your application.

Shortlisting for this position will commence immediately. We encourage you to apply promptly, as the advertisement may close early should a suitable applicant be identified.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission, and we value a workforce that reflects the diversity of the community we serve.

Please visit our website for further information regarding Aboriginal and Torres Strait Islander Employment at St Vincent's Hospital Melbourne.

St Vincent's Health Australia has a duty of care under work health and safety legislation to eliminate and control the risk of transmission of vaccine-preventable diseases in healthcare settings. Successful applicants may therefore be required to meet mandatory immunisation requirements, including annual influenza vaccination.

Closing Date:

21 October 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct