HR & Admin Coordinator
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What you'll do
- Serve as a first point of contact for general employee questions, directing inquiries to appropriate resources as needed.
- Assist in leading and facilitating the MECC (morale, engagement, and communication committee).
- Assist with employee recognition programs, engagement surveys, and internal events.
- Maintain the confidentiality of all HR-related information, including personnel records and sensitive employee matters.
- Order and manage office and HR department supplies/needs.
- Provide administrative support for HR matters, including: investigations, event management, meeting coordination, and expense processing.
- Maintain accurate and up-to-date employee files (physical and electronic) in compliance with record retention requirements.
- Promptly submit employee data changes (status, title, compensation, department, etc.) to the HRIS system.
- Support benefits enrollment processes, open enrollment communications, and employee inquiries related to benefits.
- Assist with the posting internal promotion opportunities.
- Assist in coordinating interview scheduling, preparing interview materials, and reserving meeting rooms.
- Facilitate the new hire onboarding process, including new hire roster, badge creation along with proper building access, and first-day logistics with the Training Department.
What they're looking for
- Associates Degree
- 1-2 years of experience in HR, administrative support, office coordination, or a related field.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational skills and exceptional attention to detail.
- Ability to maintain strict confidentiality of sensitive employee and organizational information.
- Excellent written and verbal communication skills with a professional demeanor.
Nice to have
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- PHR or SHRM-CP certification, or active pursuit thereof.
- Experience with HRIS platforms (e.g., ADP, Oracle HCM, etc.).
- Familiarity with federal and state employment laws and HR compliance requirements.
- Experience with event planning, meeting coordination, or onboarding administration.
- Experience in a manufacturing environment.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Vertiv’s Corporation in Lincoln, Nebraska’s manufacturing facility is seeking an HR/Admin Coordinator that will serve as a key operational resource within the Human Resources department and larger office environment while providing day-to-day support across a broad range of HR and administrative functions including onboarding, employee records management, benefits administration, compliance, and general HR administration. This role is integral to maintaining accurate HR data and delivering a positive employee experience throughout the organization.
Reporting to the HRBP Manager, the HR Coordinator acts as a first point of contact for general employee inquiries, supports the HR umbrella with process execution, and helps ensure the organization remains in compliance with applicable federal, state, and local employment laws. The ideal candidate is organized, detail-oriented, and demonstrates the highest level of professionalism and discretion when handling confidential information.
Responsibilities
Employee Relations & Engagement
- Serve as a first point of contact for general employee questions, directing inquiries to appropriate resources as needed.
- Assist in leading and facilitating the MECC (morale, engagement, and communication committee).
- Assist with employee recognition programs, engagement surveys, and internal events.
HR Administration
- Maintain the confidentiality of all HR-related information, including personnel records and sensitive employee matters.
- Order and manage office and HR department supplies/needs.
- Provide administrative support for HR matters, including: investigations, event management, meeting coordination, and expense processing.
Employee Records & HRIS
- Maintain accurate and up-to-date employee files (physical and electronic) in compliance with record retention requirements.
- Promptly submit employee data changes (status, title, compensation, department, etc.) to the HRIS system.
- Support benefits enrollment processes, open enrollment communications, and employee inquiries related to benefits.
Recruitment & Onboarding
- Assist with the posting internal promotion opportunities.
- Assist in coordinating interview scheduling, preparing interview materials, and reserving meeting rooms.
- Facilitate the new hire onboarding process, including new hire roster, badge creation along with proper building access, and first-day logistics with the Training Department.
- Prepare new hire packets for full-time employees.
Compliance & Reporting
- Assist with ensuring organizational compliance with federal, state, and local employment regulations (FMLA, ADA, EEO, etc.).
- Prepare standard HR reports, metrics, and data summaries as requested by HR leadership.
- Attendance tracking — absences submissions, appropriate discipline, and Nebraska Sick Time monitoring
Education & Experience — Required
- Associates Degree
- 1-2 years of experience in HR, administrative support, office coordination, or a related field.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational skills and exceptional attention to detail.
- Ability to maintain strict confidentiality of sensitive employee and organizational information.
- Excellent written and verbal communication skills with a professional demeanor.
Education & Experience — Preferred
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- PHR or SHRM-CP certification, or active pursuit thereof.
- Experience with HRIS platforms (e.g., ADP, Oracle HCM, etc.).
- Familiarity with federal and state employment laws and HR compliance requirements.
- Experience with event planning, meeting coordination, or onboarding administration.
- Experience in a manufacturing environment.
About Us
The successful candidate will embrace Vertiv’s Core Principles & Behaviors to help execute our Strategic Priorities.
OUR CORE PRINCIPLES: Safety. Integrity. Respect. Teamwork. Inclusion.
OUR STRATEGIC PRIORITIES
• High-Performance Culture
• Customer Focus
• Operational Excellence
• Innovation
• Financial Strength
VERTIV BEHAVIORS
• Own it
• Act with urgency
• Foster a customer-first mindset
• Think big and execute
• Lead by example
• Drive continuous improvement
• Learn and seek out development
• Promote transparent & open communication
About Vertiv
Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks, and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.
Work Authorization
No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Equal Opportunity Employer
Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to help.join@vertiv.com
Company
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