Legal Assistant- Public Liability
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What you'll do
- Overseeing and coordinating daily administrative support workflows to act as the key driver in keeping the legal team operating at peak efficiency.
- Formatting, drafting, editing, and finalising critical legal documents, court pleadings, statutory notices, lists of documents, and tailored advice letters for complex insurance matters.
- Assembling and preparing comprehensive briefs to counsel, expert medical witnesses, and assessors.
- Scheduling independent medical examinations (IMEs), court dates, mediation sessions, and client conferences.
- Meticulously tracking critical court dates, managing busy calendars, and organising key meetings with clients, counsel, and insurers.
- Managing electronic court filings via online portals and taking charge of end-to-end digital file structures from initial opening through to archiving.
- Processing monthly fee earner billings, tracking time entries, managing disbursement invoicing, and handling trust/office entries.
- Serving as a welcoming, professional, and reliable primary point of contact for internal team members, insurer clients, claims managers, barristers, opposing legal teams, and court registries.
What they're looking for
- Proven experience as a Legal Assistant or Legal Secretary in public liability matters is essential.
- A proven track record of long tenure in previous positions, reflecting your reliability, commitment, and loyalty.
- Strong proficiency in court portal filing, document formatting, and legal practice management software.
- Outstanding communication skills, meticulous attention to detail, and a genuine desire to contribute positively to a warm, non-competitive team culture.
Nice to have
- Defendant-side insurance legal experience is preferred, though highly experienced applicants with a plaintiff background are encouraged to apply.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Legal Assistant | Insurance & Public Liability
Salary: $80,000 - $95,000 + Super (commensurate with experience)
Location: Brisbane CBD (Hybrid, WFH)
Work Type: Full-time, Permanent
Category: Legal Support & Administration
Randstad is excited to be supporting our valued business partner- a leading, multi-award-winning national law firm to source an experienced Legal Assistant to join their premier Insurance & Health practice in Brisbane CBD.
For decades, our partner firm has built an outstanding market reputation while remaining deeply committed to creating an empowering, people-first workplace. Recognised repeatedly as an Employer of Choice, the firm offers a highly supportive environment with an approachable open-door policy, a non-competitive team culture, and a genuine commitment to individual career development.
The Location & Environment
Situated in state-of-the-art, contemporary offices in the heart of the Brisbane CBD, you will work in an energetic precinct with excellent access to public transport, a vibrant local cafe culture, and scenic river walking paths right on your doorstep.
The Role
Joining a collaborative legal team, you will take ownership of managing administrative support workflows and legal secretarial duties for a dedicated group of lawyers specialising in public liability insurance matters. Key responsibilities include:
Workflow & Administrative Management: Overseeing and coordinating daily administrative support workflows to act as the key driver in keeping the legal team operating at peak efficiency.
Legal Documentation & Advice: Formatting, drafting, editing, and finalising critical legal documents, court pleadings, statutory notices, lists of documents, and tailored advice letters for complex insurance matters.
Brief Preparation: Assembling and preparing comprehensive briefs to counsel, expert medical witnesses, and assessors.
Appointment & Expert Coordination: Scheduling independent medical examinations (IMEs), court dates, mediation sessions, and client conferences.
Diary & Schedule Tracking: Meticulously tracking critical court dates, managing busy calendars, and organising key meetings with clients, counsel, and insurers.
File Structure & Court Management: Managing electronic court filings via online portals and taking charge of end-to-end digital file structures from initial opening through to archiving.
Billing & Financial Administration: Processing monthly fee earner billings, tracking time entries, managing disbursement invoicing, and handling trust/office entries.
Stakeholder Liaison: Serving as a welcoming, professional, and reliable primary point of contact for internal team members, insurer clients, claims managers, barristers, opposing legal teams, and court registries.
What You Need to Succeed
Proven experience as a Legal Assistant or Legal Secretary in public liability matters is essential.
Defendant-side insurance legal experience is preferred, though highly experienced applicants with a plaintiff background are encouraged to apply.
A proven track record of long tenure in previous positions, reflecting your reliability, commitment, and loyalty.
Strong proficiency in court portal filing, document formatting, and legal practice management software.
Outstanding communication skills, meticulous attention to detail, and a genuine desire to contribute positively to a warm, non-competitive team culture.
What’s on Offer
Our partner firm offers an exceptional remuneration and benefits package designed to invest in your professional and personal wellbeing:
Flexibility & Balance: A 9.5-day fortnight (enjoy an early finish every second Friday), hybrid work options, leave purchase options, volunteer leave, and a public holiday swap policy.
Financial Rewards: $80,000 – $95,000 + Super, plus eligibility for an annual performance bonus scheme and study assistance.
Recognition & Workplace Culture: Peer-nominated Excellence Award programs, formal staff tenure recognition, and a "dress for your day" policy.
Health & Wellbeing: A dedicated yearly health allowance, an annual health leave day, EAP access, wellness seminars, and access to a comprehensive wellbeing program supporting mental, physical, and financial health.
Family Support: Certified Family Friendly Workplace offering a shared care parental leave policy with 26 weeks of paid leave and no primary/secondary carer distinction.
If you are looking to realise your ambitions in a workplace where individuality is celebrated and collaboration drives success, click "APPLY NOW" to submit your resume for immediate consideration.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
qualification
- Not Applicable
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Company
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