Legal Secretary 1

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Job Title:  

Legal Secretary 1

Agency:

Department of Human Services

Job Requisition ID:

JR0000005133

Shift:

Day (United States of America)

Compensation Details:

$33,510.87

Job Description:

Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults. 

Start your career in public service. The DHS’ Division of Child Support Services (DCSS) is seeking candidates to fill the position of Legal Secretary 1, this position will report to the Legal Services Supervisor.

This position is located in Eastman, GA (Dodge County).

What we offer. Enjoy a generous benefits package that includes unique training opportunities, employee retirement plan: 401(k) plan and 457 plan, 13 paid holidays, vacation & sick leave, medical, dental, vision, long/short-term care, life insurance, and employee discount programs; in addition to telework opportunities depending upon the position(s). 

Under direct supervision, establishes and enforces child support obligations of responsible parents. Coordinates child support activities with legal, judicial and public organizations.  

Job Description (General Summary): DCSS is the division within DHS that enhances the well-being of children by locating non-custodial parents; establishing paternity and support orders; enforcing and modifying support obligations; and collecting and distributing child support payments. This program promotes parent accountability and self-sufficiency while reducing the public responsibility for providing financial and medical support to children. DCSS also administers several outreach programs to include but not limited to Fatherhood, Prison Re-Entry and Parental Accountability Court. All of these outreach initiatives are devoted to increasing non-custodial parental involvement in the child's life.

Role and Responsibilities: 

• Ensures delivery of legal correspondence to clients, witnesses, parties, and/or court officials.
• Opens and closes case files.
• Organizes and maintains case files, documents, and reference materials.
• Prepares and processes legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
• Retrieves, copies, and distributes files and documents.
• Schedules appointments, maintains calendars, and receives and places telephone calls.
• Types and edits office memos, briefs, motions, and other legal documents from notes or dictation using standard office equipment.
• Performs other professional responsibilities as assigned.

Preferred Skills/Qualifications 

• One (1) year work experience in a legal office environment using technology hardware and software applications typically used in a legal office environment.

-or-

• Two (2) years of work experience in an office setting that involved review of legal documents (e.g., contracts, etc.) and use of technology hardware and software applications typically used in a legal office environment.

-or-

• Work experience as an administrative assistant (secretary).

Additional Information: 

For more detailed information about the Georgia Department Human Services visit https://dhs.georgia.gov 

Employment Information: 

• DHS is an equal opportunity employer. 

• Current state employees are subject to State Personnel Board (SPB) Rules regarding salary. 

• If you require accommodations under the Americans with Disabilities Act (ADA), email the request by the closing date of this announcement to: hrhelpline@dhs.ga.gov. 

• The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks. 

• DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). 

• DHS will contact educational institutions to verify degree(s), diploma, licensure, etc. 

• As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. 

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring official for next steps in the selection process. Only applicants who are selected and interviewed will receive notification. 

This position is subject to close at any time once a satisfactory applicant pool has been identified. 

Minimum Qualifications:

High school diploma/GED and one (1) year of experience in an office setting using computer software.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.