Legal Secretary
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What you'll do
- Provide comprehensive administrative and secretarial support to a busy legal team
- Manage files throughout their life cycle using a legal case management system
- Maintain and update case files, including document handling and correspondence
- Prepare documentation and materials for meetings, both internal and client-facing
- Support the monthly billing process, ensuring accuracy and timely issuance of invoices
- Coordinate diary schedules, ensuring efficient time management and no conflicts
- Liaise with internal teams and external stakeholders to respond to requirements
- Handle sensitive information with discretion and confidentiality
- Ensure accuracy and efficiency in document production, collaborating with specialists where needed
- Organise travel arrangements and detailed itineraries
- Process time records and expense submissions
- Provide a professional point of contact for clients and visitors
What they're looking for
- 3–5+ years’ experience as a Legal Secretary, ideally within projects or construction
- Experience supporting senior stakeholders within a legal environment
- Familiarity with legal case management systems (e.g. iManage or similar)
- Experience using billing platforms (e.g. KeyHouse or similar)
- Strong attention to detail and organisational skills
- Ability to handle confidential information with discretion
- Excellent written and verbal communication skills
- Proven ability to manage competing priorities effectively
- A proactive, positive approach and ability to work well under pressure
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Your new role
An established, full-service commercial law firm based in Dublin is seeking an experienced Legal Secretary to join its Projects and Construction team. This is an excellent opportunity to work within a high-performing, collaborative environment that offers exposure to complex, high-quality work and strong support for professional development.
Your responsibilities
- Provide comprehensive administrative and secretarial support to a busy legal team
- Manage files throughout their life cycle using a legal case management system
- Maintain and update case files, including document handling and correspondence
- Prepare documentation and materials for meetings, both internal and client-facing
- Support the monthly billing process, ensuring accuracy and timely issuance of invoices
- Coordinate diary schedules, ensuring efficient time management and no conflicts
- Liaise with internal teams and external stakeholders to respond to requirements
- Handle sensitive information with discretion and confidentiality
- Ensure accuracy and efficiency in document production, collaborating with specialists where needed
- Organise travel arrangements and detailed itineraries
- Process time records and expense submissions
- Provide a professional point of contact for clients and visitors
What you'll need to succeed
- 3–5+ years’ experience as a Legal Secretary, ideally within projects or construction
- Experience supporting senior stakeholders within a legal environment
- Familiarity with legal case management systems (e.g. iManage or similar)
- Experience using billing platforms (e.g. KeyHouse or similar)
- Strong attention to detail and organisational skills
- Ability to handle confidential information with discretion
- Excellent written and verbal communication skills
- Proven ability to manage competing priorities effectively
- A proactive, positive approach and ability to work well under pressure
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
#1127431 - Laura HughesCompany
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