Legal Secretary

We are currently recruiting for a Legal Secretary to join a busy and professional legal organisation. This is an excellent opportunity for a highly organised, proactive and detail focused individual who enjoys providing high quality administrative and secretarial support within a busy legal environment.

As a Legal Secretary, you will play a key role in supporting solicitors and the wider legal team with the day to day management of client matters. You will provide comprehensive administrative and secretarial support, assist with document preparation, manage correspondence and appointments, maintain accurate records and ensure the smooth running of the department.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to solicitors and the wider legal team
• Prepare, format and proofread legal documents, correspondence, reports and other documentation
• Manage incoming and outgoing correspondence, including emails and post
• Open, maintain and close client files in accordance with internal procedures
• Maintain accurate and up-to-date electronic and paper filing systems
• Assist with the preparation of legal documents, bundles and case papers
• Manage diaries, appointments, meetings and conference calls
• Arrange meetings, appointments and travel requirements as required
• Liaise professionally with clients, solicitors, barristers, courts and other external parties
• Answer telephone calls and deal with enquiries in a professional and confidential manner
• Assist with the preparation and submission of court and legal documents where required
• Monitor key dates, deadlines and court timetables
• Assist with the management and progression of client matters
• Prepare invoices, billing information and assist with time recording as required
• Maintain accurate records of client information and matter-related activities
• Carry out online searches and other administrative tasks in support of legal matters
• Assist with client onboarding, including requesting and maintaining relevant documentation
• Ensure documents and correspondence are produced accurately and within required timescales
• Handle sensitive and confidential information with a high level of discretion
• Provide general administrative support to the wider legal team
• Assist with ad hoc projects and other administrative duties as required

About You

We are looking for someone who is highly organised, proactive and detail focused, with excellent communication skills and a strong understanding of the importance of accuracy and confidentiality within a legal environment.

You will ideally have:

• Previous experience as a legal secretary, legal administrator, secretary or in a similar role
• Previous experience working within a legal or professional services environment
• Excellent written and verbal communication skills
• Strong organisational and time-management skills
• Excellent attention to detail and a high level of accuracy
• The ability to manage multiple priorities and deadlines in a busy environment
• A professional and confident telephone manner
• The ability to communicate effectively with clients, colleagues and external contacts
• Strong document preparation and proofreading skills
• Good IT skills, including Microsoft Office
• Experience using legal case management or document management systems would be advantageous
• A proactive approach with the ability to anticipate the needs of the legal team
• The ability to work independently and as part of a team
• A high level of discretion when dealing with confidential and sensitive information
• A professional, reliable and flexible approach to supporting the smooth running of the legal department