Manager, Document Management
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What you'll do
- Provide leadership for document management applications, drafting technology, records management, contractor strategy, resource planning, process improvement, and operational performance.
- Oversee supervisors and/or functional leads and ensures alignment of document management and drafting services with Engineering, Capital Projects, Operations, and organization objectives.
- Understand system integrations, databases, dashboards, reporting tools, and automation.
- Evaluate technology needs and recommend improvements to document management processes and systems.
- Responsible for having a working knowledge of engineering/drafting processes, CAD environments, document control, workflows, and data management.
- Establish performance metrics, evaluating capacity and resource requirements, managing departmental budgets and contracts, identifying opportunities for automation and technology improvements, and ensuring consistent processes across the organization.
- Lead supervisors and multidisciplinary teams and establish clear expectations, priorities, accountability, and performance standards.
- Allocate personnel and contractor resources based on organizations priorities and workload.
- Develop staffing strategies and identify future resource requirements.
- Own, administer, and manage the Document Management System (DMS), overseeing official records and long-term storage needs.
- Maintain CAD applications and DMS workflows.
- Manage the development and provide processes and tools to improve project cost, cycle time and quality.
What they're looking for
- Bachelor’s degree in engineering or equivalent work experience.
- Minimum of seven (7) of relevant experience in document management, drafting, configuration management and/or various project engineering disciplines.
- Extensive knowledge of engineering/drafting processes, CAD environments, document control, workflows, and data management.
- Ability to understand system integrations, databases, dashboards, reporting tools, and automation.
- Ability to evaluate technology needs and recommend improvements to document management processes and systems.
- Knowledge of applicable company standards, procedures, records requirements, cybersecurity considerations, and document/data governance practices.
- Ability to identify operational and data risks and establish controls to protect the integrity and availability of organization records.
- Ability to ensure consistent compliance across departments and service providers.
- Knowledge of the Transmission suite of applications used by the various engineering, construction, and document management procedures.
- Thorough understanding of project execution and the document management responsibilities of project management, engineering, construction and/or operations.
- Strong organizational skills with ability to manage multi-projects simultaneously.
- Capable of moving frequently between multiple tasks, while prioritizing conflicting priorities.
Nice to have
- Minimum of two (2) years of supervisory or demonstrative leadership experience.
- PE - Professional Engineer registration in at least 1 state in Entergy service area.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
PS Job Title: Mgr, Config Mgmt
Work Place Flexibility: Onsite
Legal Entity: Entergy Services, LLC
**While New Orleans, LA is the preferred location, the hiring team is open to considering candidates based in other areas within Entergy’s service territory, including Baton Rouge, Jackson, Little Rock, and The Woodlands.**
Job Summary/Purpose
Provides strategic leadership, direction, and operational oversight for Project Delivery Engineering’s Document Management, Drafting, and Records Management functions. Establishes direction, standards, governance, and performance expectations to ensure engineering documentation, drafting services, and official records are delivered accurately, efficiently, and in compliance with organization requirements.
Job Duties/Responsibilities
Provide leadership for document management applications, drafting technology, records management, contractor strategy, resource planning, process improvement, and operational performance. Oversee supervisors and/or functional leads and ensures alignment of document management and drafting services with Engineering, Capital Projects, Operations, and organization objectives.
Ability to understand system integrations, databases, dashboards, reporting tools, and automation. Ability to evaluate technology needs and recommend improvements to document management processes and systems. Responsible for having a working knowledge of engineering/drafting processes, CAD environments, document control, workflows, and data management.
Responsible for establishing performance metrics, evaluating capacity and resource requirements, managing departmental budgets and contracts, identifying opportunities for automation and technology improvements, and ensuring consistent processes across the organization.
Ability to lead supervisors and multidisciplinary teams and establish clear expectations, priorities, accountability, and performance standards. Ability to allocate personnel and contractor resources based on organizations priorities and workload. Ability to develop staffing strategies and identify future resource requirements.
Own, administer, and manage the Document Management System (DMS), overseeing official records and long-term storage needs. Maintain CAD applications and DMS workflows. Manage the development and provide processes and tools to improve project cost, cycle time and quality.
Develop and manage budgets associated with document management systems, software, contractors, and services. Ability to evaluate vendor proposals, licensing requirements, and technology investments. Responsible for developing business value and justify resource and technology needs to leadership.
Minimum Requirements
Minimum education required of the position
Bachelor’s degree in engineering or equivalent work experience.
Minimum experience required of the position
Minimum of seven (7) of relevant experience in document management, drafting, configuration management and/or various project engineering disciplines.
Preferred: Minimum of two (2) years of supervisory or demonstrative leadership experience.
Minimum knowledge, skills, and abilities required of the position
- Extensive knowledge of engineering/drafting processes, CAD environments, document control, workflows, and data management. Ability to understand system integrations, databases, dashboards, reporting tools, and automation. Ability to evaluate technology needs and recommend improvements to document management processes and systems.
- Knowledge of applicable company standards, procedures, records requirements, cybersecurity considerations, and document/data governance practices. Ability to identify operational and data risks and establish controls to protect the integrity and availability of organization records. Ability to ensure consistent compliance across departments and service providers.
- Knowledge of the Transmission suite of applications used by the various engineering, construction, and document management procedures.
- Thorough understanding of project execution and the document management responsibilities of project management, engineering, construction and/or operations.
- Strong organizational skills with ability to manage multi-projects simultaneously.
- Capable of moving frequently between multiple tasks, while prioritizing conflicting priorities.
- Ability to communicate effectively, both verbally and in writing, with superiors, colleagues and individuals inside and outside the Company.
- Sound analytical, problem solving and documentation skills.
- Excellent interpersonal skills; team player.
- Intermediate knowledge of Microsoft Office (Word, Excel, Outlook and PowerPoint), budgets, financial procedures, performance metrics, and property accounting.
Any certificates, licenses, etc. required of the position
Preferred: PE - Professional Engineer registration in at least 1 state in Entergy service area.
#LI-NC1
Primary Location: Louisiana-New Orleans Louisiana : New Orleans || Arkansas : Little Rock || Louisiana : Baton Rouge || Mississippi : Jackson || Texas : The Woodlands
Job Function: Engineering
FLSA Status: Professional
Relocation Option: Level I
Union description/code: NON BARGAINING UNIT
Number of Openings: 1
Req ID: 124626
PS Job Title: Mgr, Config Mgmt
Travel Percentage:Up to 25%
An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.
EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Know Your Rights: Workplace Discrimination is Illegal
The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.
WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
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