Office Admin Manager

Who We Are:

About the Role:

1. Office Management Oversight

• Lead day-to-day office operations, ensuring a professional, efficient and well-maintained workplace
• Administer access card issuance, visitor controls and front desk operations
• Collaborate with global security teams on physical security policies and emergency procedures
• Ensure common areas, meeting rooms and collaborative spaces are clean, well maintained and fully operational
• Monitor pantry supplies, office stationery and general workplace inventory, coordinating timely replenishment and procurement with vendors

1. Employee Engagement & Workplace Culture

• Support and execute staff welfare initiatives, employee engagement programs and regional cultural events
• Ensure inclusivity and cultural relevance in event planning and internal communications to support business activities
• Handle new employee onboarding by conducting office orientations, to promote a positive workplace environment and coordinating employee offboarding procedures

1. Vendor & Procurement Management

• Coordinate on office maintenance, repairs and workplace-related issues to ensure timely resolution
• Support audit readiness and ensure compliance with procurement and financial policies
• Liaise with building management, cleaning contractors and other service providers to support smooth workplace operations

1. Budget Management & Data Analysis

• Monitor budgets for office operations and admin-related expenses
• Provide regular reporting, cost analysis, and recommendations for efficiency improvements
• Able to work with local/regional finance and business teams, generate operation data to provide analysis reports for decision making and support charge-back models

1. Cross-Functional & Regional Business Support

• Act as a liaison between Admin, HR, IT, and Finance teams to ensure smooth cross-functional operations
• Provide admin support to nearby regional offices as required, ensuring alignment with company standards
• Familiar with asset management and EHS policies, able to support other administrative tasks as assigned

Qualifications:

• 3-5 years of experience in receptionist, office administration, workspace or facility management
• Excellent verbal and written communication skills in a professional and approachable manner
• Demonstrated success in vendor negotiation, event planning & execution, operational initiatives and employee engagement
• Strong financial acumen for budgeting, tracking, and cost optimization, solid experience in reporting and data analysis
• Familiar with AI tools and other related platforms

Key Attributes:

• Proactive & Self-driven: Ability to work independently while collaborating effectively with cross-functional teams and external service providers
• Culturally Attuned: Understands business differences and ensures culturally sensitive engagement. Positive, proactive and adaptable attitude with a strong willingness to learn and take initiative
• People-Oriented: Strong interpersonal skills with the ability to support and influence teams across functions. Good customer service mindset with the ability to interact confidently with employees, visitors, clients and external vendors
• Organized & Analytical: Capable of balancing multiple priorities while maintaining strong attention to detail

Perks & Benefits:

• Competitive total compensation package
• L&D programs and Education subsidy for employees' growth and development
• Various team building programs and company events
• Wellness and meal allowances
• Comprehensive healthcare schemes for employees and dependants
• More that we love to tell you along the process!