Office Administrator
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What you'll do
- Professional management of the reception area as well as welcoming guests, service providers, and applicants
- Badge management for internal and external personnel.
- Switchboard duties: receiving, forwarding, and handling incoming calls.
- Managing external visitor access as well as organizing meetings and conference rooms.
- Incoming and outgoing mail, plus internal distribution of documents (Accounting, HR, Management).
- Ordering and managing office supplies and consumables.
- Maintaining filing systems, contract folders, and digital document archives.
- Supporting general administrative tasks and process documentation.
- Recording and preparing all data required for purchase orders.
- Creating purchase requisitions (PRs) in internal systems.
- Supporting the purchasing department through preliminary checks (signatures, cost centers, budget approvals).
- Forwarding invoices to accounting and tracking pending items.
What they're looking for
- Completed commercial training, e.g., office clerk, office management assistant, or an equivalent qualification.
- Initial professional experience in office management, reception, or administrative support.
- Confident use of MS Office
- Strong organizational skills, a structured working style, and a high level of service orientation.
- Fluent German and good English skills in word and writing.
Nice to have
- Experience with ERP systems is an advantage.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
About Analog Devices
Analog Devices, Inc. (NASDAQ: ADI) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, AI, and software technologies into solutions that combat climate change, reliably connect humans and the world, and help drive advancements in automation and robotics, mobility, healthcare, energy and data centers. With revenue of more than $11 billion in FY25, ADI ensures today's innovators stay Ahead of What's Possible. Learn more at www.analog.com and on LinkedIn and X.
Office Administrator (f/m/d)
Location: Hamburg
Department: Administration / Office Management
Contract: FT / could be limited to two years
About the Position
As an Office Administrator (m/f/d), you will take on a central role in day‑to‑day operations. You ensure smooth processes in office management, support organizational and administrative workflows, and act as the first point of contact for both internal and external stakeholders.
Your Responsibilities
Reception & Front Office
- Professional management of the reception area as well as welcoming guests, service providers, and applicants
- Badge management for internal and external personnel.
- Switchboard duties: receiving, forwarding, and handling incoming calls.
- Managing external visitor access as well as organizing meetings and conference rooms.
General Administration & Office Management
- Incoming and outgoing mail, plus internal distribution of documents (Accounting, HR, Management).
- Ordering and managing office supplies and consumables.
- Maintaining filing systems, contract folders, and digital document archives.
- Supporting general administrative tasks and process documentation.
Support in Pre‑Procurement / Purchase Preparation
- Recording and preparing all data required for purchase orders.
- Creating purchase requisitions (PRs) in internal systems.
- Supporting the purchasing department through preliminary checks (signatures, cost centers, budget approvals).
Support in Invoice & Document Flow
- Forwarding invoices to accounting and tracking pending items.
- Checking supplier confirmations, shipping documents, and basic documentation.
General Support
- Assisting with the organization of internal events, trainings, and meetings.
- Maintaining contact lists and organizational overviews.
Your Profile
- Completed commercial training, e.g., office clerk, office management assistant, or an equivalent qualification.
- (Market data indicates typical salaries in Hamburg of approx. €36,700/year, with ranges extending above €52,000 depending on experience.)
- Initial professional experience in office management, reception, or administrative support.
- Confident use of MS Office; experience with ERP systems is an advantage.
- Strong organizational skills, a structured working style, and a high level of service orientation.
- Fluent German and good English skills in word and writing.
For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position – except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) – may have to go through an export licensing review process.
Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.
Job Req Type: ExperiencedRequired Travel: Yes, 10% of the time
Shift Type: 1st Shift/Days
Company
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