Office Coordinator

About Us

At Ajinomoto Health & Nutrition, we are making significant advances in food and health with new ideas and innovative technologies. We are seeking candidates with energy and enthusiasm to be part of our growing team throughout North America. As an Ajinomoto Health & Nutrition employee, you are part of a diverse, innovative, and collaborative community committed to enhancing lives through nutrition and health. Our team is committed to providing amino acid-based solutions that create better lives for all.

 

We do not use AI to screen applications. Applications and resumes of qualified applicants are reviewed by a real person because we value your time and believe each qualified applicant deserves thoughtful, human consideration. It’s an old‑fashioned approach—done with purpose.

Why Join Us

Our people are the key ingredient to our success. We offer a collaborative, innovative environment where you can grow your career and make an impact on global food and health solutions.

 

We provide a comprehensive and competitive total rewards package, including:

• Competitive Pay and Annual Bonus Opportunity• 401(k) with Company Contributions • Medical, Dental, and Vision — Effective Day 1• Paid Time Off, Company Holidays, and Floating Holidays

• Paid Parental Leave• Wellness Programs and Yearly Wellness Reimbursement• Work Flexibility• Company-Paid Life and Disability Insurance• Employee Assistance Program (EAP)• Tuition Reimbursement Opportunities• Career Growth and Development within a Global Organization

• Company-Provided Mental Health and Caregiving support

Overview

Manages daily administrative operations of an office, coordinates schedules and communications, supports staff and management, handles correspondence, organizes meetings and events, maintains office supplies and records, and ensures efficient office workflow.

Qualifications

EDUCATION, CERTIFICATIONS AND EXPERIENCE:•    Required:•    High school diploma, GED, or equivalent•    3+ years’ experience working in an office environment•    Preferred•    Prior experience supporting an office

 

KNOWLEDGE, SKILLS AND ABILITIES:•    Working knowledge of Microsoft Office applications•    Demonstrates discretion and the ability to keep matters confidential•    Must be an initiative-taker with great initiative•    Ability to make decisions, as necessary•    Ability to multitask•    Demonstrate exceptional attention details•    Ability to communicate effectively with internal and external stakeholders

Working Conditions / Physical Requirements

WORKING CONDITIONS:Typical office environment. This position may perform activities in an environment that contains hazardous elements and requires safety awareness and adherence to all safety policies and guidelines. Work must be performed in a safe manner for personal protection and for the protection of other team members. All safety procedures, procedures described in SOPs, BPRs, and support the compliance of applicable ISO standards in all functional areas must be followed, enforced, and complied with.

 

PHYSICAL REQUIREMENTS:•    Position requires the ability to sit for 3-6 hours per day•    Stand, walk, bend over, and reach above head less than an hour a day•    Lifting or carrying a minimum of fifty pounds•    Eye/hand coordination and repetitive use of hands/arms for writing and computer work

Responsibilities

•    Coordination and Support•    Schedule and coordinate with external vendors and suppliers to ensure efficient office operations•    Report general maintenance needs and manage completeness•    Order and maintain office supplies•    Manage purchase orders by confirming accuracy and forwarding to accounting for processing•    Distribute mail accordingly and process shipping for FedEx and/or UPS•    Assist with the coordination of conference calls, meeting planning, and assist with meeting room reservations•    Coordinate travel and hotel arrangements for guests and managers, as requested•    Maintain visitor control by screening and admitting guests pursuant to the Visitor Control Policy•    Plan, coordinate, and facilitate ordering of meals for business meetings and other office functions•    Schedule, coordinate, and facilitate monthly meetings as requested•    In collaboration with appropriate departments, manage building improvement projects for the business office•    Coordinate training on office procedures for new and existing business office employees•    In collaboration with plant HR and the Communications department, create, post, and manage content for the digital message boards•    Specialty and Personal Care•    Maintain suitable inventory based on shelf life and local demands by auditing inventory and ordering from necessary suppliers for the Specialty & Personal Care division •    Coordinate and ship SPC samples to North American and Canada customers via UPS and/or FedEx•    Organize and maintain samples•    Other•    Performs other job-related duties and responsibilities as assigned

Salary Range

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EEO Statement

Ajinomoto is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, age, physical or mental disability, national origin, veteran status or any other basis protected by state, federal, or local law.  All employment is decided on the basis of qualifications, merit, and business need.