Office Coordinator
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About this role
Job Summary
This is a part time role, hours would be 10am - 2pm each day (negotiable)
In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.
Responsibilities
Management Support
Support key members of our Darwin office
Support visiting Executives and VP's
The duties initially assigned include, but are not limited to:
- Front of house and first point of contact for internal and external visitors to the Darwin office
- Co-ordination of travel – Domestic and International
- Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
- Minute taking
- Preparing documents/presentations – formatting, printing, binding as needed
- Preparing expense reconciliation (using WorkDay)
- Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment
- Coordinate efforts with other departments including HR, Recruitment and IT
Experience and Qualifications
- 5 plus years of experience as an Executive or Administrative Assistant within a corporate environment
- Ideal tertiary qualifications in Office / Business Administration.
- Ability to work in a team environment.
- Advanced skills in Microsoft Office; Outlook and established applications.
- Skills in Office 365 and WorkDay would be desirable.
Education and Training
Skills in Office 365 and WorkDay would be desirable.
About InterSystems
InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.
AI Disclaimer
InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.
Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.
Please note that the use of wearable technology, including any AI-related tools or other technology-connected devices (such as META or Google smart glasses and/or wearables, and/or any similar devices), is strictly prohibited during the interview and screening process with InterSystems. Any applicant who requires a wearable device or any type of technology support during the interview process as a reasonable accommodation under the ADA or applicable state or country laws and regulations must contact the InterSystems Human Resources Department prior to attending or participating in any interview or screening process.
Company
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