Office & Facilities Assistant – CDI

Loyens & Loeff is an international top Tier full-service law and tax firm. Our Luxembourg office is led by 25 experienced partners and forms part of the Loyens & Loeff network, which counts more than 1500 partners and associates worldwide. Our office in Luxembourg comprises around 160 professionals and has a total headcount of more than 240.

Our lawyers and departments in all our offices are praised for their expertise by leading legal directories and our firm is regularly recognised as Best Law Firm in BeNeLux. Our office in Luxembourg is notably recognised for its expertise in Investment Funds, Corporate M&A, Banking & Finance, Dispute Resolution, Real Estate and Tax.

Office & Facilities Assistant – CDI

Your mission:

You will be a part of our Office Management team. Your tasks will be diverse and varied, and will include:

• Administrative tasks: handling calls, mail management, schedule management;
• Helping in the organization of the office management and reception teams: ordering and supplying stocks, distributing internal mail, managing calls, assisting with services related to the maintenance of the building, etc.;
• Administrative follow-up of contracts and supplier contacts, checking invoices;
• Occasionally reinforcing the Reception team;
• Ensuring the follow-up of internal requests and contributing to their timely resolution;
• Participating in the logistical organisation of internal events, meetings and office activities;
• Identifying opportunities to improve day-to-day operations and proactively suggesting practical solutions;
• Providing occasional support for various errands, deliveries or operational tasks required by the business;
• Contributing to various logistical and organisational tasks according to the needs of the department.

Your profile :

• You have at least a Graduate Degree or BTS (Bac +2);
• You are fluent in English and French. Knowledge of Luxembourgish, Dutch and/or German is an advantage;
• You have an excellent command of MS Office tools;
• You hold a valid driving licence;
• A first professional experience in Facilities Management, Hospitality, Events or a service-oriented environment is highly desirable;
• You are comfortable working in a hands-on environment and participating occasionally in operational activities;
• You are a helpful person who can work autonomously and with a team, able to manage multiple priorities simultaneously;
• You are responsible, proactive and flexible;
• You are organised, service oriented, dynamic and rigorous;
• You have a sense of Diplomacy and discretion.

What we offer :

We offer you the opportunity to join a multicultural team with a strong reputation. Are you ready to start writing your own story at Loyens & Loeff? We are looking forward to receiving your application.