Office Manager - Accounts Payable Focus
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What you'll do
- Oversee and manage Accounts Payable operations , including invoice processing, vendor setup, payment processes, account reconciliation, and maintaining accurate vendor records.
- Help establish and maintain effective AP controls, processes, and procedures to improve accuracy and efficiency.
- Review expense analysis reports, balance sheets, general ledger and scheduled accounts monthly. Make necessary entries and corrections in current month prior to completion of financial statements.
- Ensures that all office personnel are using proper accounting procedures and maintaining accurate records and analyses and supervises the preparation of all information for the CFO. Review schedules and accounting reports of all employees to verify quality of work and adherence to consistency and accuracy.
- Provide training and monitor of new employees to ensure they have been adequately trained.
What they're looking for
- Strong Accounts Payable experience required.
- Experience with vendor setup, 1099 preparation, invoice processing, account reconciliation, and AP controls.
- Strong understanding of general accounting principles and financial statements.
- Excellent attention to detail with a high degree of accuracy.
- Ability to identify discrepancies, research issues, and determine appropriate solutions.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Ability to effectively communicate and present information in one-on-one and small-group situations.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Nice to have
- Previous experience in an accounting leadership, supervisory, or office management role preferred.
- CDK and ADP experience preferred.
- Retail automotive accounting experience preferred.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Company Description
Cooper Auto Group is a family owned business (since 1946), and as a family, we are committed to caring for each other. We’re a customer and employee focused company that strives for excellence through our uncompromising integrity, ethics, loyalty, and commitment.
If you’re ready to be a part of an exciting team that’s committed to your success, then we encourage you to continue with this job application. You’ll find our recruiting process exceptionally streamlined, and you can expect an efficient hiring process from offer to start date. We look forward to hearing from you!
Job Description
USA Today Top Workplace!
Cooper Auto Group is currently accepting an Accounting Office Manager with a strong accounts payable background to help lead a consolidated accounting office that supports thirteen franchise retail automotive dealerships and service centers. This position reports to the Controller and is located at our corporate office in Edmond, OK. Hours are Mon - Fri 8:00 AM to 5:00 PM. Duties include but are not limited to:
- Oversee and manage Accounts Payable operations, including invoice processing, vendor setup, payment processes, account reconciliation, and maintaining accurate vendor records.
- Help establish and maintain effective AP controls, processes, and procedures to improve accuracy and efficiency.
- Review expense analysis reports, balance sheets, general ledger and scheduled accounts monthly. Make necessary entries and corrections in current month prior to completion of financial statements.
- Ensures that all office personnel are using proper accounting procedures and maintaining accurate records and analyses and supervises the preparation of all information for the CFO. Review schedules and accounting reports of all employees to verify quality of work and adherence to consistency and accuracy.
- Provide training and monitor of new employees to ensure they have been adequately trained.
Qualifications
- Strong Accounts Payable experience required.
- Previous experience in an accounting leadership, supervisory, or office management role preferred.
- Experience with vendor setup, 1099 preparation, invoice processing, account reconciliation, and AP controls.
- Strong understanding of general accounting principles and financial statements.
- Excellent attention to detail with a high degree of accuracy.
- Ability to identify discrepancies, research issues, and determine appropriate solutions.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Ability to effectively communicate and present information in one-on-one and small-group situations.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
- CDK and ADP experience preferred.
- Retail automotive accounting experience preferred.
Additional Information
Benefits for full time employees include but are not limited to: Medical, Dental, Vision, Life and AD&D, Disability, EAP, 401(k), PTO, Paid Vacation, Paid Holidays, Employee Discounts
Cooper Auto Group is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Company
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