Office Manager
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What you'll do
- Assist with the setup and organization of the new National Harbor office as the project gets underway.
- Provide administrative and operational support to the Development & Construction project team.
- Manage calendars and coordinate meetings, including room bookings, invitations, presentation materials, and supporting documentation.
- Arrange travel, accommodations, and detailed itineraries.
- Process expense claims and assist with administrative tracking.
- Support project administration, including document management, reporting, recordkeeping, and project tracking.
- Assist with new vendor setup and purchasing processes as needed.
- Coordinate the collection, preparation, and maintenance of project reports, presentations, and other documentation.
- Maintain organized electronic and physical filing systems, spreadsheets, and tracking tools.
- Support day-to-day office operations, including office supplies, equipment, facilities, and IT coordination.
- Assist the team with other administrative tasks and projects as assigned.
- Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.
What they're looking for
- 5+ years of relevant experience.
- Excellent verbal and written communication skills, with the ability to interact effectively with all levels of management.
- Experience working in a fast-paced project or construction environment.
- Exceptional organizational skills and strong attention to detail.
- Ability to prioritize, multitask, and manage multiple administrative responsibilities simultaneously.
- Strong project administration and coordination skills.
- Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Ability to handle confidential and sensitive information with professionalism and discretion.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a second venue planned for Abu Dhabi. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming. More information is available at www.sphereentertainmentco.com.
Who are we hiring?
The Office Manager will provide administrative, operational, and project support to the Sphere Entertainment’s Development & Construction team for the Sphere National Harbor project.
This is an exciting opportunity to join the team at the start of the project and play an important role in establishing and organizing the new National Harbor office. The Office Manager will help ensure the smooth day-to-day operations of the project team by supporting scheduling, meetings, documentation, travel, events, office operations, and other administrative activities.
What will you do?
- Assist with the setup and organization of the new National Harbor office as the project gets underway.
- Provide administrative and operational support to the Development & Construction project team.
- Manage calendars and coordinate meetings, including room bookings, invitations, presentation materials, and supporting documentation.
- Arrange travel, accommodations, and detailed itineraries.
- Process expense claims and assist with administrative tracking.
- Support project administration, including document management, reporting, recordkeeping, and project tracking.
- Assist with new vendor setup and purchasing processes as needed.
- Coordinate the collection, preparation, and maintenance of project reports, presentations, and other documentation.
- Maintain organized electronic and physical filing systems, spreadsheets, and tracking tools.
- Support day-to-day office operations, including office supplies, equipment, facilities, and IT coordination.
- Assist the team with other administrative tasks and projects as assigned.
- Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.
What do you need to succeed?
- 5+ years of relevant experience.
- Excellent verbal and written communication skills, with the ability to interact effectively with all levels of management.
- Experience working in a fast-paced project or construction environment.
- Exceptional organizational skills and strong attention to detail.
- Ability to prioritize, multitask, and manage multiple administrative responsibilities simultaneously.
- Strong project administration and coordination skills.
- Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Ability to handle confidential and sensitive information with professionalism and discretion.
#LI-Onsite
At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.
We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. MSG complies with all applicable federal, state, and local laws governing nondiscrimination, including considering requests for reasonable accommodations as required.
Company
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