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The Department of French Studies at LSU is looking for an operations coordinator. This position serves as the liaison for the department's Director of Graduate Studies and current and prospective graduate students. This position supports the Director of Graduate Studies in the administration of the graduate program and manages the administrative services of the graduate program as well as assists with the daily business operations and administrative services of the department.
Job Responsibilities:
40% - Manages the daily administrative services of the department's graduate program. Duties include, but are not limited to: graduate student applications, assistantships & travel; Handshake; hiring graduate assistants in Workday; InfoReady, SLATE, & APP review application systems for new graduate students; human resource management processes of graduate students and student employees; course enrollment; visa and work authorizations of foreign graduate students, coordination of graduate program examinations and defenses; organization and maintenance of individual graduate student files and records; preparation and distribution of recruiting material.
25% - Assists with the daily operations of the departmental central office to ensure efficiency, timeliness and accuracy. Provides clerical support for the faculty, graduate students, and departmental committees. Handles all incoming correspondence and directs appropriately. Assist the public with departmental information. Procurement of office supplies. Maintains up-to-date departmental directory information (office hours, class schedules, faculty & staff contact information, and list of tutors & translators). Manage departmental key inventory.
20% - Updates the schedule of classes information each semester via Workday and College Net. Assists undergraduate & graduate students with class registration. Prepares departmental course description booklet each semester. Submits textbook orders and other course materials to the university bookstore, which requires mastery of the Adoption & Insights Portal (AIP)-a web-based platform for faculty and staff enabling them to research and adopt course materials in one place. Contacts publishers and requests desk copies as needed.
5% - Supervise, hire, and train 5-10 student workers to perform various sub-professional tasks (handling phone calls, photocopying, greeting visitors, collection and distribution of mail, compiling spreadsheets, updating departmental website, assisting faculty and staff with myriad clerical and research needs) to ensure the daily operations of the central office.
5% - Serves as a backup to the Senior Operations Coordinator during his or her absence.
5% - Other duties as assigned
Skills Needed:
Communication, Customer Service, Database Management, Decision Making, Detail-Oriented, Following Protocols, Problem Solving, Task Organization
Preferred Skills:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.
