Outreach and Events Senior Consultant
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What you'll do
- Support end-to-end planning of training sessions, directorate events, multi-day conferences, roundtables, and stakeholder engagements.
- Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
- Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
- Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
- Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.
- Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
- Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
- Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.
What they're looking for
- Bachelor's degree
- THREE (3) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities.
- Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements.
- Demonstrated event planning experience, including coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings.
- Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
- Clear and effective communication skills, both verbal and written; confidence interacting directly with government clients and senior stakeholders.
- Ability to work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners.
- Willingness to travel for onsite event support (often multi-day commitments).
- Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.
Nice to have
- Experience supporting event logistics or planning for federal government clients, particularly DoW.
- Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
- Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
- Understanding of federal procurement processes and policies, especially as they relate to coordinating government-sponsored events.
- Prior experience supporting outreach, communications, or stakeholder engagement efforts.
- Familiarity with military family programs, quality of life initiatives, or federal readiness/support offices.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Job Family:
Operational Effectiveness Consulting
Travel Required:
Clearance Required:
What You Will Do:
As a Senior Consultant supporting a Department of War project supporting military community and quality of life programs, you will play a key role in planning, coordinating, and executing high-visibility outreach and training events for a government client. Your responsibilities will include:
Event Planning & Execution: Support end-to-end planning of training sessions, directorate events, multi-day conferences, roundtables, and stakeholder engagements.
Client Engagement & Requirements Gathering: Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
Venue & Vendor Coordination: Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
Coordination with Guidehouse Procurement: Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
Logistics Management: Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.
Onsite Event Support: Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
Outreach & Communications Support: Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
Post-Event Reporting: Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.
What You Will Need:
Bachelor's degree
THREE (3) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities. Experience should include:
Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements.
Demonstrated event planning experience, including coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings.
Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
Clear and effective communication skills, both verbal and written; confidence interacting directly with government clients and senior stakeholders.
Ability to work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners.
Willingness to travel for onsite event support (often multi-day commitments).
Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.
What Would Be Nice To Have:
Experience supporting event logistics or planning for federal government clients, particularly DoW.
Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
- Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
Understanding of federal procurement processes and policies, especially as they relate to coordinating government-sponsored events.
Prior experience supporting outreach, communications, or stakeholder engagement efforts.
Familiarity with military family programs, quality of life initiatives, or federal readiness/support offices.
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend
About Guidehouse
Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.
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