Paralegal/Assistant, North America

CHEP helps move more goods to more people, in more places than any other organization on earth via our 347 million pallets, crates and containers. We employ approximately 13,000 people and operate in 60 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact. 

What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model.

Job Description

The Paralegal/Assistant, North America provides legal, organizational, administrative, and project support to members of our Americas Legal team.  This person will perform complex legal/secretarial/administrative duties, which involve contact and exposure with all levels of management and outside counsel. Support will include legal matters of varying levels of risk, necessitating the highest level of diplomacy, confidentiality, discretion, and judgment. Must be highly multitasked to meet compressed timelines and able to work long and flexible hours during special projects. Must be self-motivated, able to handle detailed projects independently, willing to learn, able to take on special projects and be good at problem solving.

Major/Key Accountabilities

• Performs various legal administrative functions executing processes designed to manage legal risk.  Examples include executing our legal hold process, processing settlement agreements, preparing legal correspondence, supporting litigation discovery and case preparation, maintaining calendars and schedules, making meeting arrangements, interacting with managers, internal and external counsel, court staff and law enforcement officials;

• With support from internal and external legal, preparing and completing legal documents and filings for routine matters such as bankruptcy, subpoenas, garnishments, and others as needed.

• Manages legal matters in Company’s billing and matter management systems;

• Manages invoice processing;

• Handles copying, faxing, general mail/correspondence and monitoring of the Legal email box for the Americas;

• Creates quality presentation materials, reviews and appropriately edits presentations, coordinates the development of materials and works effectively with appropriate individuals and conducts follow-up for various projects and ongoing tasks and responsibilities;

• Adheres to demanding timelines, maintains communication with other departments/individuals, external counsel and conducts follow-up for various projects and ongoing tasks and responsibilities;

• Manages internal and external requests and works closely with all departments, as appropriate, to ensure excellent communication, follow-up, and the delivery of quality work to internal and external clients;

• Assists in the achievement of overall corporate goals and objectives by working with management and other departments on special project;

• Additional requirements include high level of proficiency with technology including Microsoft Office Suite applications, Coupa, Brightflag and internet research tools; and

• Performs other duties as necessary to meet corporate objectives.

Essential Qualifications

• Ability to interact professionally and confidentially with all levels of management and staff

• Strong organizational and time management skills

• Ability to take direction without follow up

• Strong teamwork and team synergy skills required

• Ability to prioritize and manage multiple tasks/projects and support multiple high-level executive positions

• Exhibit good judgment and decision-making skills

• Ability to meet tight deadlines, shift gears quickly, and work well under pressure

• Strong verbal and written communication skills

• Ability to work independently without supervision, be self-directed and demonstrate initiative

• Must possess a high level of confidentiality, business and work ethic, and discretion

• Ability to work overtime, if needed

Desirable Qualifications

• Paralegal certification

• Creating and maintaining client and matter list 

• Filing documents (correspondence, notes, drafts, discovery, pleadings, etc.)

• Organizing files and documents 

• Creating and maintaining hard copy files when necessary

• Calendaring events upon request

• Drafting routine correspondence

• Drafting engagement letters

• Regular (weekly) meeting with Americas Legal team members regarding upcoming tasks, events, deadlines and following up on status of pending tasks

• Reviewing documents for information and/or privilege

• Preparing reports based on review of documents and other research.

• Assisting with preparation of legal filings

Experience

• College degree is desirable or 8+ years previous Legal/Administrative Assistant experience

• Complete and solid knowledge of MS Office, i.e., Word, Excel, PowerPoint, and Outlook

Remote Type

Hybrid Remote

Skills to succeed in the role

Adaptability, Empathy, Experimentation, Legal Administration, Taking Ownership, Teamwork, Understand Customers

We are an Equal Opportunity Employer, and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Individuals fraudulently misrepresenting themselves as Brambles or CHEP representatives have scheduled interviews and offered fraudulent employment opportunities with the intent to commit identity theft or solicit money. Brambles and CHEP never conduct interviews via online chat or request money as a term of employment. If you have a question as to the legitimacy of an interview or job offer, please contact us at recruitment@brambles.com.