Part-time Academic Officer (Regular)
Sign up free to see how well your resume matches this role.
What you'll do
- Responsible for front-line operations and service delivery, ensuring a high standard of customer service for students, staff, and the public while coordinating administrative processes and resolving complex inquiries
- Responsible for planning/initiate/implementing the academic cycle
- Completes, verifies and sets up curriculum clusters by semester and Registers students in CICE and elective courses
- Works with Program Manager and Coordinator on enrollment projections, division of enrollment into classes and scheduling/timetabling of individual/group tutoring times for CICE students and Learning Facilitator
- Plans out the use of tutoring space for out-of-class activities
- Provides detailed information to scheduling on how courses are to be scheduled
- Coordinates the sharing of sections between multiple programs and departments and the submission of timetable parameters
- Resolves timetable problems with the scheduler and reviews timetables to resolve scheduling conflicts and make suggestion to correct any apparent errors
- Maintains efficient office systems and procedures including mail, files, reports, and a reliable record system
- Responds to written and telephone inquiries
- Works to achieve optimal allocation of Faculty and Learning Facilitator assignments
- Assists Coordinators/Registrar staff with registration process. Manual registration initially and follow through with computerized registration process
What they're looking for
- 2-year Diploma in a related field or equivalent training in Business Office Administration is required
- Minimum 3-years’ working in an office environment
- Advanced computer skills in Database Management (MS Excel and Google Docs) is required
- Intermediate math and budget skills required
- Excellent administrative/organizational and priority setting skills
- Excellent interpersonal skills (written and oral)
- Ability to work independently as well as in a team environment
- Demonstrate initiative, flexibility and planning skills
- Ability to multi-task on a daily basis
Nice to have
- Experience with people with unique learning needs is preferred
- Experience applying the principles of diversity and inclusiveness to meet the unique needs of students in the CICE program
- Knowledge of the use of educational technologies at the higher education level and experience developing workshops and training materials that are tailored to various learner profiles is preferred
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
If you are a current Fanshawe College employee, please apply to jobs directly through Workday. Do not apply on the external career page.
Interested in growing your career at Fanshawe College?
Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.
Working at Fanshawe College
Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.
Posting Closing Date:
Campus Location:
London, ONDepartment:
HUM2 School of Community Studies JMEmployment Group:
Pay Details:
Worker Sub-Type:
Time Type:
Remote Type:
In-PersonContract End Date:
Hours of Work per Week:
Job Description:
Note: This is a regular part-time Support position (up to 24 hours per week) starting as soon as possible. Expected working days are from Monday to Friday and within business hours (to be confirmed during the interview).
Part-time Support Staff employees, as defined by the Part-Time Support Staff Collective Agreement, will be given first consideration.
Note: This position is located at 1001 Fanshawe College Blvd, London, ON N5Y 5R6.
Why This Role Is Important
Reporting to the Program Manager, the regular part-time Academic Officer is responsible for a wide range of administrative duties related to academic planning for the School of Community Studies portfolio including the Community Integration Through Cooperative Education (CICE) program.
How You’ll Make an Impact
Responsible for front-line operations and service delivery, ensuring a high standard of customer service for students, staff, and the public while coordinating administrative processes and resolving complex inquiries
Responsible for planning/initiating/implementing the academic cycle
Completes, verifies and sets up curriculum clusters by semester and Registers students in CICE and elective courses
Works with Program Manager and Coordinator on enrollment projections, division of enrollment into classes and scheduling/timetabling of individual/group tutoring times for CICE students and Learning Facilitator
Plans out the use of tutoring space for out-of-class activities
Provides detailed information to scheduling on how courses are to be scheduled
Coordinates the sharing of sections between multiple programs and departments and the submission of timetable parameters
Resolves timetable problems with the scheduler and reviews timetables to resolve scheduling conflicts and make suggestion to correct any apparent errors
Maintains efficient office systems and procedures including mail, files, reports, and a reliable record system
Responds to written and telephone inquiries
Works to achieve optimal allocation of Faculty and Learning Facilitator assignments
Assists Coordinators/Registrar staff with registration process. Manual registration initially and follow through with computerized registration process
Works through registration issues (course overrides, changes to section maximums, etc.)
Tracks Grad Requirements based on year of intake
Produces summary reports from the database and keeps track of meeting minutes and actions
Supports marketing and recruiting activities for the School
What You’ll Bring
2-year Diploma in a related field or equivalent training in Business Office Administration is required
Minimum 3-years’ working in an office environment
An equivalent combination of education and/or experience may be considered.
Experience with people with unique learning needs is preferred
Experience applying the principles of diversity and inclusiveness to meet the unique needs of students in the CICE program
Ability to support students in problem solving as needed
Advanced computer skills in Database Management (MS Excel and Google Docs) is required
Intermediate math and budget skills required
Knowledge of the use of educational technologies at the higher education level and experience developing workshops and training materials that are tailored to various learner profiles is preferred
An equivalent combination of education and/or experience may be considered
Excellent administrative/organizational and priority setting skills
Excellent interpersonal skills (written and oral)
Ability to work independently as well as in a team environment
Demonstrate initiative, flexibility and planning skills
Ability to multi-task on a daily basis
Fanshawe College uses Workday to manage recruitment and hiring processes.
Educational Credentials
While transcripts are not required for the interview, they are mandatory as a condition of employment.
Equity, Diversity and Inclusion
Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.
Accommodation
Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawec.ca
Land Acknowledgement
Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
Company
Company facts come from this company's own listings. We only show what the postings themselves carry.