Payroll and HRIS Specialist
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What you'll do
- Process weekly and bi-weekly payroll for all employees accurately and on schedule for multiple states and locations within the company.
- Maintain and update employee records in the HRIS system, ensuring data integrity and confidentiality.
- Ensure accurate timekeeping for all employees using time-tracking systems (e.g., Kronos, Workforce Management) and resolve any discrepancies.
- Ensure compliance with federal, state, and local payroll regulations and tax requirements.
- Reconcile payroll reports and resolve payroll discrepancies in a timely manner.
- Respond promptly to employee payroll inquiries through People Assist in HRIS and payroll email inbox regarding payroll, timekeeping, and related issues.
- Collaborate with HR and Finance teams to support policies, audits, reporting, and month-end processes.
- Generate regular and ad hoc reports from the HRIS system as needed.
- Assist in the implementation and optimization of HRIS modules and workflows.
- Crosstrain with the Benefits and HRIS Specialist to provide coverage and support during periods of PTO or other absences.
- Assist with the administration of employee benefits programs, ensuring accurate deductions and enrollments.
- Perform ongoing analysis of payroll data to identify trends, inefficiencies, errors, and potential cost savings—monitoring areas such as overtime, changes in payroll reports, and processing discrepancies.
What they're looking for
- Bachelor’s degree in Human Resources, Accounting, Business Administration, OR equivalent work experience in payroll, HRIS, or a similar capacity may be substituted for the degree requirement.
- Minimum 3-5 years’ experience in payroll processing.
- Proven experience in payroll processing and HRIS management, preferably in healthcare or senior living environments.
- Proficiency with payroll and HRIS software (UKG is strongly preferred).
- Strong understanding of payroll compliance, tax laws, and wage and hour regulations.
- High attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to handle sensitive information with discretion.
- Strong analytical, communication, and interpersonal skills.
Nice to have
- Certifications: Certified Payroll Professional (CPP) or related certification is a plus.
- Experience in Senior Living/Healthcare: Previous experience working in a senior living or healthcare environment is helpful.
- Benefits Experience: Knowledge of benefits administration within healthcare or senior living settings is a plus.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
The Experience Senior Living Team is comprised of dynamic professionals that are fueled by their passion to empower people as they grow older to live life to the fullest. They are creators, architects, nurses, researchers, programmers, marketers, facilitators, developers, investors, and caregivers, all focused on making a positive impact on the lives of residents, their families and team members.
We are looking for a Payroll and HRIS Specialist to join our amazing team!
Position Overview:
The Payroll and HRIS Specialist plays a vital role in ensuring the accurate and timely processing of payroll and effective management of our Human Resources Information System (HRIS). This position supports the payroll function for our senior living communities and partners with HR and Finance teams to ensure data accuracy, compliance, and efficient system usage.
Key Responsibilities:
- Process weekly and bi-weekly payroll for all employees accurately and on schedule for multiple states and locations within the company.
- Maintain and update employee records in the HRIS system, ensuring data integrity and confidentiality.
- Ensure accurate timekeeping for all employees using time-tracking systems (e.g., Kronos, Workforce Management) and resolve any discrepancies.
- Ensure compliance with federal, state, and local payroll regulations and tax requirements.
- Reconcile payroll reports and resolve payroll discrepancies in a timely manner.
- Respond promptly to employee payroll inquiries through People Assist in HRIS and payroll email inbox regarding payroll, timekeeping, and related issues.
- Collaborate with HR and Finance teams to support policies, audits, reporting, and month-end processes.
- Generate regular and ad hoc reports from the HRIS system as needed.
- Assist in the implementation and optimization of HRIS modules and workflows.
- Crosstrain with the Benefits and HRIS Specialist to provide coverage and support during periods of PTO or other absences.
- Assist with the administration of employee benefits programs, ensuring accurate deductions and enrollments.
- Perform ongoing analysis of payroll data to identify trends, inefficiencies, errors, and potential cost savings—monitoring areas such as overtime, changes in payroll reports, and processing discrepancies.
- Stay current with payroll laws, trends, and best practices.
- Administers employee wage garnishments and related deductions in compliance with federal and state regulations, coordinating with third-party processors as applicable
- Manages verification of employment requests, ensuring timely and accurate responses whether processed internally or through authorized third-party vendors.
Requirements
- Bachelor’s degree in Human Resources, Accounting, Business Administration, OR equivalent work experience in payroll, HRIS, or a similar capacity may be substituted for the degree requirement.
- Minimum 3-5 years’ experience in payroll processing.
- Proven experience in payroll processing and HRIS management, preferably in healthcare or senior living environments.
- Proficiency with payroll and HRIS software (UKG is strongly preferred).
- Strong understanding of payroll compliance, tax laws, and wage and hour regulations.
- High attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to handle sensitive information with discretion.
- Strong analytical, communication, and interpersonal skills.
Preferred Qualifications:
- Certifications: Certified Payroll Professional (CPP) or related certification is a plus.
- Experience in Senior Living/Healthcare: Previous experience working in a senior living or healthcare environment is helpful.
- Benefits Experience: Knowledge of benefits administration within healthcare or senior living settings is a plus.
Benefits
We offer a full benefits package that includes medical, dental, vision, STD/LTD, life and voluntary life, 401k with employer matching, paid holidays, and up to 20 days PTO in the first three years.
Compensation: $75,000-$83,000, 10% yearly bonus target
Application Deadline: We anticipate reviewing applications through October 31st, 2026.
Company
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