Payroll Coordinator (12-months)
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What you'll do
- Process biweekly payroll in a timely and accurate manner using Workday Payroll.
- Calculate regular earnings, retroactive pay, overtime, bonuses, allowances, and statutory deductions.
- Validate payroll results through audits, reconciliations, and exception reporting.
- Process off-cycle payments, payroll corrections, and year-end adjustments.
- Ensure accurate tax withholdings and remittances (federal, provincial, CPP, EI).
- Ensure compliance with employment standards, tax legislation, and organizational policies.
- Produce and submit Records of Employment (ROE) in accordance with Federal regulations.
- Generate bi-weekly and/or monthly payroll reports and prepare year-end payroll activities, including T4/T4A processing.
- Respond to employee payroll inquiries with professionalism and confidentiality.
- Provide guidance to managers and HR partners on pay, deductions, and payroll timelines.
- Identify opportunities to improve payroll accuracy, efficiency, and controls.
- Contribute to process improvements and payroll best practices within Workday.
What they're looking for
- 2–5 years of hands-on payroll administration experience, preferably in a medium to large sized organization.
- Strong knowledge of Canadian payroll legislation and statutory requirements (Provincial/Federal Employment Standards, CPP, EI, T4/T4A).
- Experience using Workday Payroll; Workday reporting or testing experience is an asset.
- Proficiency in Microsoft Office, particularly Excel, for payroll analysis and reporting.
- Strong understanding of full-cycle payroll and fundamentals of accounting.
- High attention to detail with strong analytical, problem-solving, and reconciliation skills.
- Excellent interpersonal and communication skills with the ability to deliver effective service to employees and stakeholders.
- Ability to manage deadlines in a cyclical, high-volume processing environment, including occasional overtime during payroll cutoffs and year-end.
- Experience supporting year-end payroll activities and audits.
Nice to have
- Working towards or completion of Canadian Payroll Association certification (PCP or equivalent) preferred.
- Experience with AI‑powered tools like ChatGPT, Copilot, and similar platforms
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Precision, Compliance, and People — Your Payroll Expertise Drives It All
The Opportunity
** This is an 8-month fixed-term position **
Are you a detail-driven payroll professional who takes pride in delivering accurate, timely results through strong process execution? AMA is looking for a Payroll Coordinator to join our Human Resources team in a hybrid role where you’ll play a key role in ensuring payroll processes are completed consistently, compliantly and on schedule. You bring a collaborative spirit, a compliance mindset, and the ability to stay calm and precise in a high-volume, cyclical environment. If you thrive on accuracy, continuous improvement, and meaningful service to employees and stakeholders, we want to hear from you.
A Place to Belong
AMA is more than a workplace; it’s a family. Together, we help protect the things that matter most to our more than one-million members—everything from roadside safety to retail savings, food security to childhood well-being. And with operations that span automotive, registries, travel, insurance and more, the opportunities to grow with us are almost limitless!
Building on a century of proud service in Alberta communities, we’re passionate about making a meaningful difference in the places where we live and work. And that all begins with our people. As part of the AMA team, you’ll enjoy:
Competitive wage.
Employee-exclusive discounts on travel, insurance, memberships, and more.
Ongoing professional development.
Vacation earnings paid out with each pay period.
For us, curiosity fuels innovation. We value people who are eager to explore new ideas and who are comfortable putting emerging technologies into practice. We see experience with AI‑powered tools like ChatGPT, Copilot, and similar platforms as a real plus - especially when it’s used to work smarter, increase efficiency, and find better ways to get things done.
Who You Are
You handle confidential payroll information with the utmost professionalism and discretion.
You have a natural payroll accuracy and audit mindset; you catch errors before they become problems.
You are highly organized with strong time-management skills to meet cyclical payroll deadlines.
You are a collaborative team player who works seamlessly with various business units.
You are a confident communicator who can support employees and managers with clarity and care.
You are a problem-solver who thinks critically, evaluates issues, and acts decisively or escalates when needed.
You adapt quickly to new systems and changing environments without losing your focus on accuracy.
You bring a continuous improvement mindset, always looking for smarter, more efficient ways to work.
How You’ll Make an Impact
Process biweekly payroll in a timely and accurate manner using Workday Payroll.
Calculate regular earnings, retroactive pay, overtime, bonuses, allowances, and statutory deductions.
Validate payroll results through audits, reconciliations, and exception reporting.
Process off-cycle payments, payroll corrections, and year-end adjustments.
Ensure accurate tax withholdings and remittances (federal, provincial, CPP, EI).
Ensure compliance with employment standards, tax legislation, and organizational policies.
Produce and submit Records of Employment (ROE) in accordance with Federal regulations.
Generate bi-weekly and/or monthly payroll reports and prepare year-end payroll activities, including T4/T4A processing.
Respond to employee payroll inquiries with professionalism and confidentiality.
Provide guidance to managers and HR partners on pay, deductions, and payroll timelines.
Identify opportunities to improve payroll accuracy, efficiency, and controls.
Contribute to process improvements and payroll best practices within Workday.
Stay current with payroll legislation and Workday payroll functionality.
What You Bring to the Table
2–5 years of hands-on payroll administration experience, preferably in a medium to large sized organization.
Working towards or completion of Canadian Payroll Association certification (PCP or equivalent) preferred.
Strong knowledge of Canadian payroll legislation and statutory requirements (Provincial/Federal Employment Standards, CPP, EI, T4/T4A).
Experience using Workday Payroll; Workday reporting or testing experience is an asset.
Proficiency in Microsoft Office, particularly Excel, for payroll analysis and reporting.
Strong understanding of full-cycle payroll and fundamentals of accounting.
High attention to detail with strong analytical, problem-solving, and reconciliation skills.
Excellent interpersonal and communication skills with the ability to deliver effective service to employees and stakeholders.
Ability to manage deadlines in a cyclical, high-volume processing environment, including occasional overtime during payroll cutoffs and year-end.
Experience supporting year-end payroll activities and audits.
Belonging Matters Here
AMA is committed to providing an inclusive, respectful, and accessible environment. If you require an accommodation at any time during our recruitment process, please contact recruitment@ama.ab.ca. We’ll work with you feel supported throughout your journey with us.
WORK MODEL:
Hybrid-Light-We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Company
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