Payroll & Reconcilliation Coordinator Full Time Days

BASIC PURPOSE OF THE JOB

Responsible for the payroll process and proper maintenance and reconciliation of general ledger accounts.

REPORTS TO

• Accounting Manager

JOB REQUIREMENTS

Minimum Education: Bachelor’s degree preferred

Degree: Business, Finance, Accounting

License/Certification Required: No

Minimum Work Experience:  1-5 years

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Coordinates biweekly payroll of Hospital ensuring that time transactions are recorded accurately, any problems are addressed in a timely manner, and payroll is processed by the appropriate deadline.
• Reconciles and maintain various general ledger accounts

DUTIES AND RESPONSIBILITIES

• Coordinates biweekly payroll of Hospital ensuring that time transactions are recorded accurately, any problems are addressed in a timely manner, and payroll is processed by the appropriate deadline.
• Assures that the above processes are completed in adherence to hospital policy. Maintains accurate documentation and reconcilements on general ledger accounts.
• Calculates payroll obligations and coordinates timely payments for same including payroll taxes, garnishments, bankruptcy, child support, etc.
• Processes employee status changes, terminations, and BOP elections in a timely manner to ensure changes are captured according to H/R policies and procedures.
• Compiles accurate data for state and federal filing requirements. Assists in maintainin payroll procedures manual and other process documentation. Responsible for updating same in a timely manner.
• Actively participates in special projects to research, provide input and effectively implement new payroll or processing systems. Controls appropriate payments for terminations. Identifies and corrects timecard errors. recommends and implements viable solutions.
• Assists in generating and distributing correct W-2 forms or other payroll related forms annually. Reconciliation of same to payroll registers and general ledger accounts. Coordinates with Finance team for payroll close on a monthly, quarterly, calendar, and fiscal year schedule. Processes PTO donations from HR in a timely manner and tracks employees on medical leave.
• Provides training and guidance to new team members. Audits tasks as necessary to ensure their accuracy and to contribute to the growth of that position.
• Assists employees in clocking unusual or new time transactions to ensure the proper recording of time worked. Assists supervisors in timecard edits to ensure that worked hours are recorded properly and review of timecards is done in a timely manner.
• Effectively communicates to Management any problems or concerns that may affect the processing of accurate or timely information by identifying inefficient trends in pay practices and recommending viable solutions. Ensures that all payments are authorized according to established policy. Communicate policies to employees as necessary.
• Willingly accepts other assignments that may be requested.

PHYSICAL REQUIREMENTS

• Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.
• Light lifting, pushing and pulling is required for 10-20 lbs occasionally and frequent moving of objects of less than 10 lbs is required. Frequent sitting with some walking, standing, squatting, bending and reaching is required. Keyboard/computer use and/or repetitive motions may be required. 

Come work where you can make a difference everyday.