People Strategic Programs Manager
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What you'll do
- Coordinate and run the People team's recurring cadence: all-hands, leadership meetings, quarterly planning cycles (OKRs), annual strategy planning, and offsites
- Design and implement a documented, repeatable planning process that removes ad hoc coordination and reduces SVP time spent on operations
- Own headcount planning and forecasting: build scenarios, identify HC needs by function, and feed strategic planning cycles
- Own execution on major, multi-quarter initiatives: M&A integration playbook, UK equity/visa sponsorship infrastructure, ATS (Ashby) transition, HRIS evaluation, and emerging ad hoc projects
- Partner with Director of People Operations on prioritization, scope, and sequencing
- Map People team workflows to identify where AI and automation can create real efficiencies
- Conduct a comprehensive workflow audit within 6 months; identify 3–5 high-impact AI opportunities
- Build one-team solutions (like the org health dashboard) instead of siloed, one-off tools
- Partner with IT and Legal to establish clearer, more reasonable guardrails for AI/Claude usage
- Advocate for a revised AI usage policy that enables People team to work effectively
- Be a thought partner and ideator on People strategy, new initiatives, and challenges
- Pull execution and project leadership off the SVP's plate so she operates at the VCE/strategy level
What they're looking for
- 7+ years of varied experience across G&A (General & Administrative) functions—could include HR, People Operations, HR technology, BizOps, special projects, or Chief of Staff roles
- Demonstrated ability to design, plan, and execute multi-quarter initiatives end-to-end
- Strong business and process design skills: requirements gathering, problem-solving, implementation, and change management
- Experience managing across organizational boundaries without direct authority, aligning stakeholders, driving decisions, and measuring impact
- Comfort with ambiguity and ability to operate in a fast-moving, high-growth environment
- Experience with technology evaluation, implementation, and vendor management (at least exposure to ATS, HRIS, or People tech)
- Understanding of People data, reporting, workflows, and interest in how AI/automation can improve People processes
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.
The Role
Apollo's People team is scaling rapidly across new geographies, business models, and technologies. We're managing M&A integration, building employment infrastructure in new markets, evaluating new tech tools, and pioneering how AI can make People work simpler and smarter.
The SVP of People oversees all of this, but we need someone who can be the operational and strategic backbone: handling the cadence, shepherding multi-quarter projects, partnering with IT/Legal/Finance, and most importantly, becoming an extension of the SVP so she can operate at the strategy level rather than in the weeds of execution.
The People Strategic Programs Manager will own:
- The operating rhythm of the People team (meetings, planning cycles, offsites, headcount strategy)
- Execution of strategic initiatives (ex. M&A playbook, UK employment infrastructure, ATS transition, HRIS evaluation)
- Identifying and rolling out AI efficiencies across People workflows while working with IT/Legal on governance
- Being a thought partner pulling projects, ideas, and execution off the SVP's plate
This is an individual contributor role that leads through expertise, sound judgment, influence, and clear operating mechanisms, not direct management authority.
What You'll Own
People Team Operating Rhythm
- Coordinate and run the People team's recurring cadence: all-hands, leadership meetings, quarterly planning cycles (OKRs), annual strategy planning, and offsites
- Implement a documented, repeatable People planning process that removes ad hoc coordination and reduces leader time spent on operations
- Partner with SVP People on headcount planning and forecasting: build scenarios, identify HC needs by function, and feed strategic planning cycles
- By Q1 2027: People team calendar and cadence runs with minimal SVP involvement
Strategic HR Programs & Projects
- Own execution on major, multi-quarter initiatives: M&A integration playbook, UK equity/visa sponsorship infrastructure, ATS transition, HRIS evaluation, and emerging ad hoc projects
- Partner with Director of People and Talent Operations on prioritization, scope, and sequencing
- Be a thought partner and ideator on People strategy, new initiatives, and challenges and
- Other ad hoc strategic people projects as they arise
People AI Transformation
- Collaborate with People team SMEs to identify workflows where AI and automation can create real efficiencies; identify 3–5 high-impact AI opportunities for focus each year.
- Drive the design and build of holistic AI solutions instead of siloed, one-off approaches
- Partner with IT and Legal to remain within guardrails for thoughtful human-in-the-loop AI usage with an AI usage policy that enables People team to work effectively.
What We're Looking For
Experience & Background
- 7+ years of varied experience across G&A (General & Administrative) functions ; could include HR, People Operations, HR technology, BizOps, special projects, or Chief of Staff roles
- Demonstrated ability to design, plan, and execute multi-quarter initiatives end-to-end
- Strong business and process design skills: requirements gathering, problem-solving, implementation, and change management
- Experience managing across organizational boundaries aligning stakeholders, driving decisions, and measuring impact
- Comfort with ambiguity and ability to operate in a fast-moving, high-growth environment
- Experience with technology evaluation, implementation, and vendor management (exposure to ATS, HRIS, or People tech)
- Understanding of People data, reporting, workflows, and interest in how AI/automation can improve People processes
- Program/project management skills and execution bias (more important than HR domain expertise)
- Comfort operating as a thought partner to senior leaders and influencing without authority
- Intellectual curiosity about People operations, technology, and AI
- Adaptability and ability to shift between strategic thinking and tactical problem-solving
- Track record of building processes, systems, and solutions that scale
The listed Pay Range reflects the total cash compensation inclusive of annual base salary and annual bonus as applicable. For sales roles, the range provided is the role’s On Target Earnings ("OTE") range, meaning that the range includes both the sales commissions/sales bonus target and annual base salary for the role. This salary range may be inclusive of several career levels at Apollo and will be narrowed during the interview process based on a number of factors, including the candidate’s experience, qualifications, and location. Applicants interested in this role who are not located in the US may request the annual salary range for their location during the interview process.
Additional benefits for this role may include: equity; company bonus or sales commissions/bonuses; 401(k) plan; at least 10 paid holidays per year, flex PTO, and parental leave; employee assistance program and wellbeing benefits; global travel coverage; life/AD&D/STD/LTD insurance; FSA/HSA and medical, dental, and vision benefits.
We are AI Native
Apollo.io is an AI-native company built on a culture of continuous improvement. We’re on the front lines of driving productivity for our customers—and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.
Why You’ll Love Working at Apollo
At Apollo, we’re driven by a shared mission: to help our customers unlock their full revenue potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.
We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core—we’re all for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.
If you’re looking for a place where your work matters, where you can push boundaries, and where your career can thrive—Apollo is the place for you.
Learn more here!
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