Personal Assistant to Director Operations

About the RoleAre you an organised, proactive professional who enjoys working in a dynamic, international environment? Do you have a talent for anticipating needs, managing competing priorities, and keeping things running smoothly behind the scenes?We are looking for an experiencedPersonal Assistantto the Directors of Operationsto provide comprehensive administrative, organisational, and communication support to two senior leaders within our Operations function.In this key role, you will help ensure the effective management of day-to-day business activities, facilitate collaboration across teams, and contribute to operational excellence. You will act as a trusted point of contact for internal and external stakeholders and play an important role in supporting the Directors with their priorities and initiatives.Your Responsibilities Independently manage thesecretariat functionfor the Directors of Operations, including complex diary and inbox management, prioritisation, and coordination of business matters.Plan, organise, and coordinateinternal and external meetings, workshops, and events , both virtually and in person.Arrange and coordinatenational and international business travel , including itineraries, travel expenses, and related administrative processes.Supportprocurement activities , including ordering equipment such as IT hardware and PPE, processing invoices, and assisting with purchasing activities.Prepare, coordinate, and quality-checkpresentations, reports, decision papers, and other business documentation .Provide administrative and coordination support forsmaller projects , including tracking actions, timelines, invoices, and payments.Serve as a keypoint of contact for stakeholders , ensuring clear communication and effective collaboration across teams and functions.Support the Directors withad hoc tasks, special assignments, and department-wide initiativesas required.Proactively identify opportunities to improve administrative processes and support the smooth and efficient operation of the department. About YouYou will bring a strong combination of professional experience, organisational skills, and a proactive, service-oriented mindset.Ideally, you have: Successfully completedcommercial vocational training or an equivalent qualification , together with significant professional experience in executive assistance, personal assistance, or a similar administrative role.Proven experience supportingsenior leaders in an international business environment .Excellent administrative, organisational, and coordination skills, with the ability to manage multiple priorities and deadlines effectively.Strong written and verbalcommunication skills , with the confidence to interact professionally with stakeholders at all levels.Exceptional attention to detail and a structured, organised approach to your work.Advanced proficiency inMS Office and SAP .The ability to work independently, exercise sound judgement, and handle confidential information with discretion.Flexibility and resilience, with the ability to thrive in afast-paced and changing environment .Strong interpersonal skills, a proactive approach, and a genuine commitment to providing a high level of service. What We OfferJoin an inspiring and diverseinternational working environmentwhere your contribution makes a real difference.We offer: A modern workplace withflexible working hours and hybrid working .Excellent opportunities forprofessional growth, networking, and career development .The opportunity to work closely with senior leaders and gain broad exposure across the Operations ersgare an equal opportunities employer; we are committed to promoting equality of opportunity for all job applicants.We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.