Procurement Coordinator, Technical (Shipping)

Company Description

Neptune Pacific is undergoing an exciting phase of transformation and growth. Established in 2020 through the acquisition of Pacific Direct Line, the business brought together two of the South Pacific’s leading shipping and logistics providers to deliver fully integrated supply chain solutions across the region.

Today, Neptune Pacific continues to strengthen its network and capabilities across the Pacific and beyond. The company is part of The Wonderful Company, headquartered in Los Angeles, California. The Wonderful Company’s portfolio includes globally recognised brands such as FIJI Water, JUSTIN Vineyards & Winery, Landmark Vineyards, Wonderful Citrus, Wonderful Pistachios, Teleflora, POM Wonderful and Suterra.

To help us achieve this, we are looking for a Procurement Coordinator, Technical who will be responsible ensuring all owned and operated vessels stores, consumables and spares are sourced on-time and within budget. This role will also be responsible for undertaking analysis of vessel consumption and support the over strategic procurement and contract management of stores. 

Job Description

This is a great opportunity to make this role your own, stamp your mark and progress your career in a diverse and faced paced environment.

Here’s what you’ll do:

Ensure Vessels’ Stores, Consumables and Spares requirements are met through:

• Evaluate and process requisitions raised by vessels
• Manage the RFQ process (including Quote Comparison & negotiating best prices or service), secure approvals for and award Purchase Orders to identified vendors
• Expedite readiness of critical items and resolve any potential disputes arising as part of service delivery
• Co-ordinate with suppliers and port agent to ensure timely delivery of goods onboard the vessels at convenient ports worldwide.
• Communicate with vessels to ensure items are delivered timely and ensure necessary documents are returned to office for processing.
• Matching of PO, DO and invoices to ensure payment to suppliers are timely.
• Resolve any invoice discrepancies with vendors and finance team.
• Maintain up-to-date record and files for quick retrieval.
• Perform supplier qualification and audit.
• Handling of projects and other duties assigned to improve work efficiency as required.
• Ensure that all landed items from the vessels are tracked, serviced and returned in good time in consultation with the superintendent. Keep track of fleet stock items kept at various location

Monitor and Analyse vessels’ consumption of Stores, Consumables and Spares by:

• Track and Monitor vessels actual consumption vs budget allocation
• Analyse vessel consumption patterns across vessel classes to identify unusual consumption trends

Support the strategic procurement of Stores, Consumables and Spares/ Contract Management by:

• Participate in identifying partner vendors for framework agreements
• Assist in the management of Framework Agreements (including the tender process and post-tender contract management, if necessary)
• Support the development of matrices to evaluate vendor/supplier performance
• Assist in monitoring vendor/supplier performance.

Maintenance of Fleet documentations including but not limited to:

• Compile, check and correct end of month reports from fleet vessels (E.g. Main Engine Performance Reports, Lubricant Monthly Reports, Main Machinery Running Hour Reports)
• Actively participate in the development of the quality management system and engage in the process for the continuous improvement of departmental procedures
• Update & maintain class survey status check list for the fleet.

Qualifications

Here’s what you’ll bring to the table:

• Experience in purchasing within the shipping industry, preferably with industrial buying knowledge
• Diploma or Degree in Business Studies, Logistics & Operations Management, Maritime Business, Nautical Studies, Marine Engineering, Logistics or equivalent
• Analytical mindset to identify trends and accurately forecast stock
• Demonstrated success in development and application of procurement processes and policies
• Strong interpersonal and communication skills to interact with crew of multiple nationalities and offices across the South Pacific
• Intermediate skills in Microsoft applications (Excel and PowerPoint)
• Adaptable and flexible in this ever-changing environment
• Ability to multitask and proactive, keen to learn and grow

You will have the rights to work in Singapore at the time of application.

Additional Information

Our Neptune Pacific Contribution:

• Competitive benefits package (salary plus bonus)
• Opportunity for development and internal mobility
• Wonderful Giving - allows you to donate company money to causes of your choice
• Wonderful Neighbour - spend a day in the community helping with various service projects.
• Company focused on wellness and health

If you’re passionate about shipping and thrive in a dynamic work environment, we want to hear from you!

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