Airswift·5 days ago
5 days ago
Project Secretary
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What you'll do
- Make and receive calls for the managers.
- Managing the clients/guests/visitors for the managers.
- Support the managers in arranging meeting and appointments.
- Take minutes of team meeting occasionally, whenever required.
- Book venues, refreshments and equipment for team meetings.
- Make travel arrangements (transportations, hotels etc.).
- Track and distribute the relevant outbound and inbound mails/documents.
- Maintain hardcopy/paper/ electronic filing systems and archives and keep core materials up to date.
- Create and maintain reference document for filing system.
- Keep stock of stationary supplies.
- Apply/Prepare Guarantee Letter (GL).
- Assist with staff’s expense claims.
What they're looking for
- Diploma in Executive Secretarial or equivalent.
- More than five (5) years of experience in similar capacity.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
PROJECT SECRETARY MANAGING CLIENTS / CALLS Make and receive calls for the managers. Managing the clients/guests/visitors for the managers. MANAGING DIARIES/EVENTS Support the managers in arranging meeting and appointments. Take minutes of team meeting occasionally, whenever required. Book venues, refreshments and equipment for team meetings. Make travel arrangements (transportations, hotels etc.). INBOUND MAILS / DOCUMENTS MANAGEMENT Track and distribute the relevant outbound and inbound mails/documents. FILING AND RECORD MANAGEMENT Maintain hardcopy/paper/ electronic filing systems and archives and keep core materials up to date. Create and maintain reference document for filing system. Keep stock of stationary supplies. Apply/Prepare Guarantee Letter (GL). Assist with staff’s expense claims. MANAGING TEAM/MEETINGS Distribute relevant documentation for projects and meetings. Maintain proper attendance and track report for the team/department. Maintain office supplies inventory i.e. stationeries etc. and anticipate needed supplies. Keep track of department/team budget. EXPERIENCE: More than five (5) years of experience in similar capacity. QUALIFICATION: Diploma in Executive Secretarial or equivalent.
Company
Airswift
Pasir Gudang, Malaysia
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