Purchase Executive

Company Description

Grand Mercure Bengaluru Gopalan Mall managed by Accor is located near the heart of Bengaluru with close proximity to major Techparks and key commercial & residential bubbles 212 Modern & Lavish rooms including 29 one and two bedroom suites with private terrace 10 elegant meeting spaces including a quaint alfresco and open terrace that can cater from 20 - 400 guests.

Features an all-day dining restaurant, cafe & alfresco, a fitness
centre, spa, swimming pool, an entertainment zone, library
lounge, art gallery and business centre

Job Description

Prime Function:

• To ensure that optimum stock levels are maintained as per the standards & that all perishable and non-perishable goods are stored as per the prescribed standards.
• Adhere to qualitative and quantitative measures or standards.
• Ensure HACCP procedures are followed and clear records are kept at all times.
• To coordinate all the functions of the team within the department.
• Any matter which may effect the interests of Grand Mercure Bengaluru Gopalan Mall should be brought to the attention of the Management.

Key Responsibilities:

Stores Planning

• To take stock at prescribed intervals as per the standards and monitor the same.
• Plan, direct and control all day-to-day activities of the Stores.

People Management

• Establish and maintain seamless co-ordination & co-operation with all departments of the hotel to ensure maximum cooperation, productivity, morale and guest service.
• Co-ordinate with the other departments to ensure operative effectiveness.
• Ensure that the team has been trained for all safety provisions.
• Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
• Provide effective support to the team to enable them to provide effective and efficient services.

Financial Management

• Regularly review the Stores to improve productivity by maintaining stocks, identifying slow moving/non0moving items, reduce spoilage and wastage & improve material handling and shortages.
• Recommend inventory levels for the goods in the stores to the Finance Department and seek approval.
• Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

• To order the goods that are required and also to ensure that optimal stock levels are maintained.
• To check the par-stock and place order accordingly.
• Ensure to coordinate with the Finance Department to keep track of the respective lead-time of the goods.
• Ensure that the Stores Associate checks the expiry date of the goods and discards the goods accordingly, as per the standard process.
• To receive all the goods as per the specifications & ensure to reject any goods if not as per the specifications.
• Ensure that the Stores Associate maintains proper records of goods received, goods issued, and quantity of stock, approved & rejected goods.        

Managerial Qualities

• Leadership skills that utilize persuasion and motivation to attain organizational        goals is the most desirable management quality, followed by honesty, integrity, ethical behaviour, tactfulness, openness, and cultural awareness;

• Ability to accept responsibility;
• Self confidence, motivation, drive and tenacity;
• Ability to enhance organizational performance;
• Ability to clearly delegate tasks and responsibilities;
• Ability to think strategically, inductively, and creatively.

Qualifications

• Bachelor's degree in Supply Chain Management, Commerce, Business Administration, Hospitality Management, or a related field.
• Diploma or certification in Materials Management, Procurement, or Supply Chain Management is an added advantage.

Additional Information

• 2–5 years of experience in purchasing, procurement, or stores, preferably in the hospitality industry.
• Experience with vendor management, negotiations, and procurement processes.