Purchase Officer

Job Description — Purchase Officer

Job Summary

1. We are looking for a responsible and detail-oriented Purchase Officer to manage the procurement of materials, equipment, and services required for company operations and projects. The candidate will coordinate with suppliers, obtain quotations, negotiate prices, process purchase orders, and ensure timely delivery of quality materials within approved budgets.

Key Responsibilities

• Identify purchasing requirements based on project and department needs.
• Source and evaluate reliable suppliers, vendors, and subcontractors.
• Request and compare quotations, technical specifications, prices, payment terms, and delivery schedules.
• Negotiate with suppliers to achieve competitive pricing and favorable commercial terms.
• Prepare and process Purchase Orders (POs) and purchase requests.
• Follow up with suppliers to ensure timely delivery of materials and equipment.
• Coordinate with stores, project, engineering, finance, and site teams regarding procurement requirements.
• Verify materials against approved specifications, quantities, and purchase orders.
• Maintain updated records of suppliers, quotations, purchase orders, deliveries, and invoices.
• Monitor outstanding orders and provide regular procurement status updates.
• Assist in evaluating supplier performance, quality, pricing, and delivery reliability.
• Coordinate with suppliers regarding shortages, damages, delays, or incorrect deliveries.
• Ensure procurement activities comply with company policies and approval procedures.
• Support cost-control initiatives and identify opportunities for cost savings.
• Maintain proper documentation for audits and financial records.
• Develop and maintain good working relationships with existing and potential suppliers.
• Assist the procurement manager in preparing procurement reports and forecasts.

Required Qualifications

• Diploma or Bachelor's degree in Business Administration, Supply Chain Management, Commerce, Logistics, or a related field.
• 2–5 years of experience in purchasing/procurement, preferably in construction, contracting, manufacturing, or project-based organizations.
• Good knowledge of construction and general procurement materials is an advantage.
• Strong negotiation and supplier-management skills.
• Good knowledge of MS Excel and MS Office.
• Experience with ERP or procurement software is preferred.
• Strong organizational and follow-up skills.
• Good written and verbal communication skills.
• Ability to work under pressure and meet procurement deadlines.