Purchasing Assistant (Dallas, TX)
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What you'll do
- Providing administrative and clerical support to purchasing department managers or staff
- Maintain files, logs, records of invoices, purchase orders, and other related documentation
- Maintain information on computer systems
- Assist in expediting orders
- Assist buyers in contacting vendors to obtain prices and schedule delivery dates
- Develop and maintain resources for assigned commodity items
- Generate purchase orders for goods and services while adhering to established procedures and meeting cycle time requirements
- Review and validate purchase requisitions and supplier quotes to ensure data completeness and accuracy
- Monitor and manage the incoming purchase requisition queue
- Update delivery schedules and pricing based on supplier confirmations, ensuring proper documentation and system recording
- Process purchase order modifications and change requests promptly
- Maintain effective communication with suppliers, procurement teams, accounts payable, supplier management, and logistics departments
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Change the world. Love your job.
Texas Instruments is actively seeking a Purchasing Assistant to join our team. In this role, you will be responsible for providing administrative and clerical support to purchasing department managers or staff. As a Purchasing Assistant, you will maintain files, logs, records of invoices, purchase orders, and other related documentation. You will maintain information on computer systems. You will also assist in expediting orders. You may assist buyers in contacting vendors to obtain prices and schedule delivery dates and may develop and maintain resources for assigned commodity items.
Purchase Order Creation & Processing
- Generate purchase orders for goods and services while adhering to established procedures and meeting cycle time requirements
- Review and validate purchase requisitions and supplier quotes to ensure data completeness and accuracy
- Monitor and manage the incoming purchase requisition queue
Purchase Order Maintenance
- Update delivery schedules and pricing based on supplier confirmations, ensuring proper documentation and system recording
- Process purchase order modifications and change requests promptly
- Maintain effective communication with suppliers, procurement teams, accounts payable, supplier management, and logistics departments
- Resolve discrepancies related to invoicing, supplier records, and receiving
- Partner with procurement teams to optimize order management based on lead times, business requirements, and pricing fluctuations
- Provide timely responses to supplier inquiries and internal TI requests
Policy Compliance & Process Excellence
- Demonstrate knowledge of and adherence to TI policies and business guidelines related to purchasing
- Develop a strong understanding of Purchase-to-Pay processes
- Advance global P2P strategic objectives through flawless tactical execution
- Leverage reports to identify and address operational issues
- Utilize system resources to facilitate supplier onboarding (including Ivalua platform requests)
Special note: This role in on-site Monday - Friday. Flexibility to participate in early morning or evening global conference calls and collaborate with international team members is a must.
Texas Instruments will not sponsor job applicants for visas or work authorization for this position.
Company
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