Query administration
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What you'll do
- Manage supplier queries and disputes relating to invoices and payments.
- Complete reconciliations of invoice statements.
- Investigate and resolve price and quantity discrepancies.
- Provide copy remittances and open item statements to suppliers.
- Liaise with suppliers, operational teams, finance teams, and other internal stakeholders to resolve issues.
- Respond to queries received via email and internal query management systems.
- Process and investigate: Food-related queries, Non-food queries, Finance Centre queries, Supplier queries, Colleague expense queries.
- Support invoice, credit, and payment-related administration activities.
- Ensure all records are maintained accurately and resolutions are completed within agreed timescales.
- Identify root causes of recurring issues and support process improvements.
What they're looking for
- Previous experience within a retail, finance, administration, customer service, or shared services environment.
- Strong IT skills with the ability to navigate multiple systems simultaneously.
- Excellent written communication skills.
- High level of accuracy and attention to detail.
- Strong analytical and problem-solving abilities.
- Ability to manage workload effectively and prioritise competing tasks.
- Experience handling queries, disputes, or case management activities.
Nice to have
- Supplier management experience.
- Finance administration experience.
- Invoice processing experience.
- Credit control or credit management experience.
- Experience working within a shared services environment.
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Job Title: Query administration
Location: Manchester (Hybrid Working)
Duration: ASAP - 26/03/2027
Rate: £13.05 per hour
Working Pattern: 2 days office-based (Wednesday & Thursday), 3 days home-based
About the Role
We are seeking a Supplier Queries Adviser to join a busy Finance Administration team. This is an excellent opportunity for someone with strong administrative, problem-solving, and stakeholder management skills who enjoys working in a fast-paced environment.
The role focuses on resolving supplier queries, supporting invoice and payment processes, and ensuring issues are investigated and resolved accurately and efficiently. You'll work across multiple systems and collaborate with both internal colleagues and external suppliers to deliver excellent service.
Key Responsibilities
- Manage supplier queries and disputes relating to invoices and payments.
- Complete reconciliations of invoice statements.
- Investigate and resolve price and quantity discrepancies.
- Provide copy remittances and open item statements to suppliers.
- Liaise with suppliers, operational teams, finance teams, and other internal stakeholders to resolve issues.
- Respond to queries received via email and internal query management systems.
- Process and investigate:
- Food-related queries
- Non-food queries
- Finance Centre queries
- Supplier queries
- Colleague expense queries
- Support invoice, credit, and payment-related administration activities.
- Ensure all records are maintained accurately and resolutions are completed within agreed timescales.
- Identify root causes of recurring issues and support process improvements.
About You
Essential Skills & Experience
- Previous experience within a retail, finance, administration, customer service, or shared services environment.
- Strong IT skills with the ability to navigate multiple systems simultaneously.
- Excellent written communication skills.
- High level of accuracy and attention to detail.
- Strong analytical and problem-solving abilities.
- Ability to manage workload effectively and prioritise competing tasks.
- Experience handling queries, disputes, or case management activities.
Desirable Skills & Experience
- Supplier management experience.
- Finance administration experience.
- Invoice processing experience.
- Credit control or credit management experience.
- Experience working within a shared services environment.
What We're Looking For
Successful candidates will be able to demonstrate:
- Strong attention to detail and accuracy.
- Ownership and accountability when resolving issues.
- A solution-focused mindset.
- The ability to investigate problems thoroughly and identify appropriate resolutions.
- Experience working with invoices, credits, expenses, and supplier interactions.
- The ability to provide detailed examples of delivering excellent service, solving problems, and managing stakeholder relationships.
Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
Company
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