RBS Admin Assistant (with Invoicing, Logistic and Quality Control experience)
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What you'll do
- Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement: Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements.
- Track delivery, deadlines, and service quality.
- Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders.
- Manage records and documentation associated with each purchase for internal or external audits
- Assist in the Preparation of Proposals and Tenders: Support the collection of technical, financial, and administrative information required for proposals and tenders.
- Assist in drafting, reviewing, and formatting documents to meet client or tender requirements.
- Ensure timely submission of proposals, maintaining version control and document tracking.
- Coordinate with various departments (sales, operations, finance) to ensure all information is accurate and consistent.
- Support colleagues with additional administrative needs as required.
- Develops skills and knowledge to progress in your career.
- Develops trust by providing timely responses to all inquiries, whether by Teams, email, or phone
- Promotes a positive “Can do!” attitude and a safe working environment.
What they're looking for
- Bachelor’s degree in administration, Secretarial Studies, or similar.
- Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word).
- Advanced proficiency in Windows-based applications.
- Good command of the English language (B2+)
Nice to have
- Previous experience in administrative roles.
- Salesforce experience
- Linked In experience
- German language skills
Summarised by NextRaise from the employer’s description, which follows in full below.
Full description from employer
Company Description
We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.
Job Description
Primary Responsibilities
The Administrative Assistant will be responsible for providing support in the administrative tasks of the business Line.
• Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement:
- Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements.
- Track delivery, deadlines, and service quality.
- Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders.
- Manage records and documentation associated with each purchase for internal or external audits
• Assist in the Preparation of Proposals and Tenders:
- Support the collection of technical, financial, and administrative information required for proposals and tenders.
- Assist in drafting, reviewing, and formatting documents to meet client or tender requirements.
- Ensure timely submission of proposals, maintaining version control and document tracking.
- Coordinate with various departments (sales, operations, finance) to ensure all information is accurate and consistent.
• Support colleagues with additional administrative needs as required.
• Develops skills and knowledge to progress in your career.
• Develops trust by providing timely responses to all inquiries, whether by Teams, email, or phone
. • Promotes a positive “Can do!” attitude and a safe working environment.
• Be knowledgeable and compliant with SGS procedures and standards.
• Takes initiative in all we do and perform other duties as required to further SGS mission of service, quality and growth.
• Builds and maintains strong working relationships.
• Performs other related duties as may be assigned either in support of departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior.
• Ensures work area in GBS is kept clean and presentable at all times.
• Remains familiar with SGS quality assurance procedures
. • Complies to all SGS QHSE and HR policies and procedures
Qualifications
• Bachelor’s degree in administration, Secretarial Studies, or similar.
• Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word).
• Advanced proficiency in Windows-based applications.
• Good command of the English language (B2+)
• Prior experience is preferred:
- Previous experience in administrative roles.
- Salesforce experience
- Linked In experience
- German language skills
Additional Information
- Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.
Company
Company facts come from this company's own listings. We only show what the postings themselves carry.